AP/ AR Coordinator

Job Overview:

This Coordinator II role is responsible for a broad range of accounts payable and receivable activities, along with general administrative accounting support. The position requires strong attention to detail, accuracy in processing financial transactions, and adherence to company policies. Working in a hybrid environment (Tuesday through Thursday in the office), the Coordinator II will support internal stakeholders, resolve invoice and payment issues, and help maintain the integrity and confidentiality of financial information.

Responsibilities:

• Match and validate invoices against purchase order data and process disbursement requests, following up on exceptions with appropriate business stakeholders as needed.
• Prepare and process electronic payments in a timely and accurate manner.
• Resolve internal and external invoice and payment inquiries, ensuring clear and professional communication.
• Take ownership of assigned work, ensuring completeness, accuracy, and adherence to established deadlines.
• Assist the team with backlog or urgent situations, providing additional support during peak periods.
• Ensure compliance with all applicable company policies, procedures, and internal controls.
• Provide support to internal users on accounts payable and receivable processes, including basic troubleshooting and guidance.
• Perform various administrative accounting tasks such as word processing, processing mail, scanning, copying, and shredding.
• Verify vendor and customer accounts by reconciling monthly statements and related transactions.
• Protect the organization’s values and sensitive information by maintaining strict confidentiality.
• Update job knowledge by participating in educational opportunities and staying current on relevant tools and processes.
• With supervision or oversight, research and process exception or problem invoices and payments through to final resolution or settlement.
• Perform other duties as assigned by the supervisor to support departmental goals and operations.

Qualifications:

• High school diploma or equivalent.
• 3–5 years of relevant experience in accounts payable, accounts receivable, or related accounting/administrative roles.
• Excellent written and oral communication skills with a strong customer service focus.
• Strong attention to detail, accuracy, and organizational skills.
• Willingness to learn new processes and systems and the ability to adapt to change.
• Proficiency with PC and Microsoft Office suite (Outlook, Word, and Excel) preferred.
• Ability to work with minimal direction or supervision once trained, managing tasks through completion.
• Experience researching and resolving exception or problem invoices and payments is a plus.
• Oracle and/or accounts payable system knowledge preferred but not required.
• Ability to work effectively in a hybrid environment, performing professional and administrative duties in an office or remote-home setting with no driving or field work beyond normal commuting.

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