Administrative Assistant 4

Administrative Assistant 4

This position serves the Department of Biomedical Engineering (BME) by coordinating administrative functions of the department on behalf of the department chair; representing the department to other administrators and outside agencies; assisting the chair in administration, scheduling, and planning of appointment calendar and travel; managing all details of chair's travel, including coordination of national and international travel itineraries requiring independent decision making, coordination and prioritizing of the chair's schedule and commitments, and post-travel organization and reimbursements; preparing the schedule, agendas, communications, meeting minutes for the department Faculty and Staff meetings and other similar meetings (e.g., Advisory Board meetings); coordinating faculty and staff meetings with the chair; arranging campus visits for department guests (e.g., research seminar speakers, etc.) including travel, agenda preparation, visit coordination, and reimbursement; preparing department surveys and reports; serving on faculty search committees and reinforcing the importance of practices that support recruitment of a diverse, exceptionally well qualified faculty as needed; assisting with faculty professional leave, annual performance evaluation process for faculty and staff; assisting with visiting scholars; managing materials for faculty reappointment, college Promotion and Tenure (P&T), faculty onboarding and offboarding processes; management of the unit's file storage system; preparing and distributing weekly announcements to the department; undertaking chair special projects; technology oversight for the department; overseeing BME listservs; supervising and providing work assignments to front desk student employees; serving on the professional development and recognition committee as the chair's liaison.

Qualifications

Required:

High School Diploma or GED; 4 years of experience working with event planning, internal communications, administrative support or related field.

Desired:

Associate degree and/or 6 years of relevant experience including communications, event management, higher education administration; strong organizational, communications and interpersonal skills; Proficiency with digital communication tools, intranet platforms, and email list management; Ability to manage multiple priorities and work collaboratively across units.

Additional Information:

Candidate expected to be on-site 5 days per week.

The target hiring range for this job profile is $24.76 - $32.33/hr.

The actual salary paid to an individual will vary based on multiple factors, including but not limit to, education, years of experience, internal equity, etc.

Location: Fontana Laboratories (1018)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.