Bookkeeper

Job Title: BookkeeperJob Description

The Bookkeeper manages high-volume cash deposits, performs detailed account and credit card reconciliations, and supports month-end close activities in a small, growing team. This role also assists with annual external audits and bank deposit processes, including a transition from manual to more automated methods. The position offers the opportunity to wear multiple hats and contribute to improving processes in a dynamic, evolving environment.

Responsibilities

• Handle daily cash deposits and cash handling activities, ensuring accuracy and proper documentation for a high volume of incoming funds.

• Prepare and process bank deposits, initially using manual methods and later incorporating a scanner as deposit processes become more automated.

• Perform account reconciliations using systems such as Donor Perfect and Clinic HQ to ensure financial records are accurate and up to date.

• Complete credit card reconciliations on a regular basis, verifying transactions and resolving discrepancies in a timely manner.

• Execute month-end reconciliations, including bank and account reconciliations, to support accurate financial reporting.

• Support the annual external audit by gathering and organizing financial documents and records for the external auditor, especially during the May-September audit period.

• Collaborate closely with another bookkeeper as part of a two-person bookkeeping team to ensure consistent and accurate financial processes.

• Adapt to changing processes and procedures, contributing ideas and feedback to improve efficiency and accuracy in bookkeeping activities.

• Work effectively with individuals who have different communication styles and personalities, maintaining a professional and cooperative approach.

Essential Skills

• Proven experience in bookkeeping with a focus on cash deposits and cash handling for high volumes of incoming funds.

• Strong proficiency in account reconciliation, including bank, general ledger, and sub-ledger reconciliations.

• Hands-on experience with credit card reconciliations, including investigation and resolution of discrepancies.

• Experience performing month-end reconciliations to support accurate and timely financial close.

• Ability to support external audits by gathering and organizing documentation for auditors.

• Familiarity with bookkeeping in nonprofit or grant-related environments.

• Experience with bank reconciliation processes, including manual and automated deposit methods.

• Proficiency with QuickBooks for bookkeeping and reconciliation tasks.

• Ability to work effectively as part of a small bookkeeping team.

• Flexibility to adapt to changing processes and evolving systems.

Additional Skills & Qualifications

• Experience working with donor or fundraising systems such as Donor Perfect.

• Experience with clinic or healthcare-related financial systems such as Clinic HQ.

• Background in nonprofit accounting or grant-related financial tracking.

• Comfort wearing multiple hats in a small, growing team environment.

• Strong interpersonal skills to collaborate with colleagues who have direct communication styles.

• Openness to process changes and continuous improvement in financial workflows.

• Interest in a contract-to-hire or direct placement arrangement, depending on preference.

Work Environment

This is an in-office role, working Monday through Friday, with standard hours of either 8:00 a.m. to 5:00 p.m. or 7:30 a.m. to 4:00 p.m. You will work on a small, close-knit team alongside one other bookkeeper in a setting where communication is direct and expectations are clear. The environment is dynamic, with many processes evolving, particularly around bank deposits as the team transitions from manual methods to using a scanner for automation. The culture encourages flexibility, collaboration with different personality types, and a willingness to adapt as the organization grows and refines its financial operations.

Job Type & Location

This is a Contract to Hire position based out of Ojai, CA.

Pay and Benefits

The pay range for this position is $32.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ojai,CA.

Application Deadline

This position is anticipated to close on Jun 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.