Document Controller
$50 - $60 per hourInsight Global
Job Title: Document Control Specialist
Location: Alameda, CA
Pay Rate: $50–$60/hr
Bill Rate: $115
Overview
We’re looking for a Document Control Specialist to support document management and workflow processes for capital/industrial projects. This person will help maintain structured documentation systems, improve workflows, and ensure compliance across stakeholders.
Required Skills & Experience
- 1–4 years of experience in document control, project administration, or information management (ideally supporting capital or industrial projects)
- Experience with document management platforms such as AODocs, Google Workspace, SharePoint, or OpenText
- Strong understanding of document lifecycle management, version control, and transmittals
- High attention to detail with strong organizational and communication skills
- Experience managing large volumes of documentation across multiple teams
- Comfortable working with spreadsheets (Excel/Google Sheets; basic formulas/macros)
- Exposure to manufacturing, engineering, or energy industries is a plus
- Strong willingness to learn and grow in a fast-paced environment
Key Responsibilities
- Maintain and manage controlled documents across multiple formats and systems
- Build and refine document workflows, approval processes, and metadata structures in AODocs
- Review incoming documentation to ensure standards and compliance are met
- Create templates, standard metadata, and automated routing to improve efficiency
- Track document status and workflow progress through reports and dashboards
- Conduct QA/QC checks to ensure documentation is accurate, complete, and properly stored
- Train internal teams and external vendors on document control processes and tools
- Partner with cross-functional teams to improve and standardize document workflows
Physical & Work Environment
- Operate a computer and standard office equipment regularly
- May be required to work in construction zones wearing PPE (hard hat, safety glasses, safety shoes)
- Walk moderate distances or remain stationary for extended periods
- Ability to climb stairs or step over low barriers (<3 feet)
Vacancy posted 2 days ago
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