Human Resources Generalist - Onboarding & Compliance

Human Resources Generalist - Onboarding & Compliance

Department: Human Resources

Reports To: Director of Human Resources / HR Manager

Location: Ewing, NJ

Employment Type: Full-Time

About Us

Who We Are

Our Company is committed to empowering adults with Intellectual and Developmental Disabilities (IDD) to live meaningful, independent, and fulfilling lives. Our team provides compassionate, person-centered supports that help individuals achieve their goals while promoting dignity, choice, and community inclusion.

We are seeking a detail-oriented and mission-driven HR Generalist - Onboarding & Compliance to oversee the employee onboarding process and ensure a seamless transition from recruitment to training and operations.

Position Summary

The HR Generalist - Onboarding & Compliance serves as the primary coordinator for all newly hired employees from the point of offer acceptance through successful entry into training and orientation.

This role is highly administrative and compliance-focused, ensuring all pre-employment requirements, background clearances, onboarding documentation, licensing requirements, and regulatory standards are met before employees begin working in IDD residential and community-based programs.

The ideal candidate is exceptionally organized, thrives in a fast-paced environment, and understands that staffing quality begins with a strong onboarding process.

Key Responsibilities

New Hire Onboarding Management

• Serve as the primary point of contact for all newly hired employees.
• Coordinate and manage the onboarding process from offer acceptance through training enrollment.
• Schedule and conduct new hire onboarding sessions.
• Ensure completion of all required employment documentation.
• Maintain ongoing communication with candidates regarding onboarding requirements and deadlines.
• Monitor onboarding progress and follow up on outstanding items.

Compliance & Documentation

• Ensure completion and accuracy of I-9s, W-4s, direct deposit authorizations, and employment documentation.
• Facilitate criminal background checks, driving record reviews, reference checks, and other pre-employment screenings.
• Verify professional licenses, certifications, and credentials as required.
• Track expiration dates and compliance requirements for new employees.
• Ensure onboarding files meet federal, state, agency, and accreditation requirements.
• Maintain accurate electronic employee records and personnel files.
• Prepare documentation for internal and external audits.

Training Coordination & Handoff

• Partner closely with the Training Department to ensure new hires are training-ready.
• Verify all pre-training requirements have been completed.
• Maintain training rosters and communicate enrollment status.
• Provide trainers with onboarding and compliance updates.
• Ensure smooth transition from recruiting to onboarding, training, and operations.
• Monitor training attendance and onboarding completion metrics.

Cross-Functional Partnership

• Collaborate with Recruiting to manage hiring pipelines.
• Communicate onboarding status to hiring managers and operational leadership.
• Support workforce planning initiatives by providing accurate onboarding and compliance data.
• Assist with employee engagement and retention initiatives during the onboarding period.

HR Operations Support

• Support general HR administrative functions.
• Generate reports related to onboarding, hiring, compliance, and training.
• Assist with policy implementation and employee communications.
• Participate in HR projects designed to improve efficiency and employee experience.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Minimum 2 years of HR, onboarding, compliance, credentialing, workforce administration, or related experience.
• Strong understanding of employment documentation and HR compliance requirements.
• Exceptional organizational and time-management skills.
• High level of attention to detail and accuracy.
• Ability to manage multiple priorities simultaneously.
• Strong customer service and communication skills.
• Proficiency with HRIS systems, Microsoft Office, and database management.

Preferred Qualifications

• Experience working in healthcare, human services, behavioral health, or IDD/DDD services.
• Experience with licensing, credentialing, compliance, or regulatory requirements.
• Experience with Paycom or similar HRIS platforms.
• HR certification (SHRM-CP, PHR, or equivalent) preferred.

Success Factors

The ideal candidate:

• Is passionate about supporting individuals with Intellectual and Developmental Disabilities.
• Thrives in a compliance-driven environment.
• Can manage high-volume hiring and onboarding activity.
• Takes ownership of processes and follows through consistently.
• Understands that staffing quality and employee retention begin with a positive onboarding experience.
• Builds strong partnerships with Recruiting, Training, and Operations teams.