Purchasing Coordinator

Job Description

Job Description

We are looking for a bilingual Purchasing Coordinator to join a busy team in Miami, Florida and support procurement activities across multiple ongoing projects. This Long-term Contract position is ideal for someone who enjoys working with international suppliers, keeping orders on track, and providing responsive coordination for both internal teams and customers. The role combines purchasing, logistics support, and administrative accuracy in a fast-paced environment, with an onsite schedule initially and hybrid work available on Fridays.

Responsibilities:
• Manage purchasing activities for several active projects at the same time, ensuring materials and services are sourced efficiently and delivered according to schedule.
• Prepare, review, and process purchase orders with accuracy while maintaining organized records for procurement transactions.
• Communicate with domestic and international vendors to obtain updates, confirm order details, and help resolve supply or delivery issues.
• Coordinate shipment timing and order flow to support installation schedules and overall project needs.
• Enter procurement and order information into internal systems with a high level of accuracy and attention to detail.
• Provide customer and team support by answering inquiries, sharing order status updates, and helping address purchasing-related concerns.
• Prioritize urgent requests and adjust order timelines as needed to keep project activities moving without unnecessary delays.
• Assist with vendor coordination and related follow-up activities connected to contracts, pricing, and order fulfillment.• Fluency in both English and Spanish is required for effective communication with vendors, customers, and internal stakeholders.
• Prior experience in corporate procurement, purchasing coordination, or a similar buying-focused role is required.
• Strong working knowledge of purchase orders, vendor communication, and standard procurement processes.
• Ability to manage multiple priorities simultaneously in a fast-paced, project-driven environment.
• Solid data entry skills with consistent attention to accuracy, organization, and follow-through.
• Experience supporting logistics, order prioritization, or delivery coordination is strongly preferred.
• Familiarity with contract negotiation support and general procurement functions is an advantage.