Project Accountant II

Job Description

Job Description

Purpose of Position

The Project Accountant is responsible for coordinating with the assigned Project Manager(s) and their teams regarding project setup and administration, contract compliance, change order management, billing, collections, purchase orders, subcontracts, project cost control and reporting.

Knowledge, Skills & Abilities

A minimum 3 years of accounting experience in the construction industry. A degree in finance, accounting, or a closely related field is desirable. Experience using enterprise level accounting software’s is highly desirable. Excellent time management skills with a sense of urgency in accomplishing time-sensitive tasks. Ability to work well with others under deadline situations and respond to changing priorities. Strong organizational and written and verbal communication skills. Intermediate to advanced computer skills including MS Office suite and various industry specific.

Goals: To ensure the continued flow of documentation required by a project with accuracy and timeliness, with minimal supervision and direction.

Responsibilities include but are not limited to:

• Support the Project Management Team. 
• Responsible for collections on assigned jobs. 
• Create and disseminate all vendor waiver requirements. 
• Ensuring a steady cash flow by generating, auditing, and sending invoices in a timely manner. Use external sources such as Textura, GC Pay, and Procore to input monthly billings. 
• Update job dashboard to include any changes that occur. 
• Receive all communications including emails and hard copy documents for assigned projects.
• Log, track, distribute, and file all accounting documents as needed for assigned projects.
• Attend turnover, kickoff, closeout meetings for assigned projects. Enter and maintain information in the project setup record to include start and completion dates, contract status dates and project specific contact information.
• Assist with creating and/or processing change orders, from COR’s by PM to ensure compliance with subcontractors.
• Upon project assignment, conduct a status review of job setup/kickoff requirements to ensure timely completion. Monitor incomplete items and communicate with the project management team as well as the Controller for any assistance needed to ensure completion of tasks.
• Obtain Project Notice of Commencement or Owner Information.
• Monitor job progress and review job cost reporting for completeness and correctness. Resolve posting discrepancies. Support PM and finance staff in monthly financial review meetings.
• Contract review support. 
• Apply invoices to the appropriate PO/commitment/subcontract and /or code invoices as necessary in a paperless system for routing to team for approval. Monitor for timely processing.
• Coordinate with PM in preparing the schedule of values for setup in contracts module and submission to the GC.
• All other duties as required.