Payroll Supervisor

Company Description

Job Description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.


PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF's Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Employee Services (OES) is responsible for the agency's human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events.


OES also administers employee-related agencywide programs such as Conflicts of Interest Board (COIB) programs, such as Financial Disclosure, Secondary Employment & Moonlighting Waivers, Residency Requirement Administration, Remote Work Program Administration, Federal Tax Information (FTI) background investigation requirements, and Line of Duty Injury (LODI) policies and procedures. OES provides guidance and support to the agency's business units on a wide variety of employee and employment-related matters, to ensure compliance with citywide and agencywide guidance and policies.


OES liaises and partners with the Department of Citywide Administrative Services (DCAS), Office of Labor Relations, Office of Payroll Administration, Conflicts of Interest Board, Department of Investigation, and other oversight agencies and to facilitate the agency's workforce management business needs.


OES is seeking a Payroll Supervisor to serve in Payroll & Benefits Administration. Reporting to the Deputy Director of Payroll & Benefits, with wide latitude for independent judgment and authority, the Payroll Supervisor will be responsible for assisting the Deputy Director in managing the agency's Payroll, Compensation, Audit, Benefits, Management Reporting and any other related programs for approximately 2,000 employees.

The selected candidate's duties and responsibilities will include, but are not limited to the following:


-Assist the Deputy Director in managing the daily unit operations and overseeing the functions of the agency's payroll system and benefits administration for all staff, ensuring its integrity and accuracy.
-Perform specific projects as requested by the Deputy Director of Payroll & Benefits Administration with great attention to detail and critical time-sensitive activities, proficient computer, and data entry skills, and excellent written and oral communication skills are essential.
-Create a team environment, working closely with other OES program areas to eliminate overpayment and errors.
-Step in for the director and act as liaise with oversight agencies that manage benefits for current and retired employees (e.g. Department of Citywide Administrative Services, Citywide Office of Labor Relations, and NYCERS).
-Assist in tracking and implementing collective bargaining agreements, stipulation settlements, mayoral personnel orders, promotional and anniversary salary increases, union annuity payments, grievance determinations and managerial lump sum reviews for Comptroller's Office approval.
-Assist in administering functions related to separations and off boarding, taxable fringe benefit, non-city resident tax and other programs.
-Analyze current procedures (internal/external) to enhance unit operations and advise staff of procedural updates and monitor their implementation and accuracy.
-Analyze data in preparation for management review and for monthly Payroll Management Systems (PMS) and New York City Automated Personnel System (NYCAPS) extracts reflecting new hires, separations and headcount analysis.
-Track and generate overtime, attrition control, and other management reports, ensuring that the agency follows Personnel policies and procedures as mandated by civil service rules and regulations from oversight agencies (user Service Information requests, etc.)
-Develop, produce and analyze computer-based reports for agency-wide analysis, overtime reports, absence control, hiring and attrition statistics, recruitment needs and other long-term strategies.
-Prepare, review, and analyze the agency's Summary of Payroll for management approval and certification by (OPA), ensuring the accuracy, completeness, and compliance of payroll expenditures.
-Prepare and submit invoice payments for Sheriff's Annuity and Security obligations in accordance with applicable collective bargaining agreements, verifying supporting documentation, eligibility, calculations, and authorization.
-Conduct comprehensive payroll audits and review the Pending Pay Details 160 report and other payroll reports to identify and resolve discrepancies, errors, and irregularities
-Research, calculate, and implement Additions to Gross, including Experience Differentials, RIP, Longevity and Service Increments, and other contractual compensation adjustments within NYCAPS.
-Process and monitor EFT stop-payment requests and supplemental payments for inactive employees, erroneous or returned payments, one-time payments, including managerial lump-sum payments, attorney-fee reimbursements, final leave balances, and other special compensation transactions.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.