Administration Team Leader

We're looking for an Administration Team Leader to join our onsite team in Belfast, United Kingdom.In this role, you will lead administrative and facilities operations, ensuring the smooth running of our Belfast office and, remotely, our other offices across the UK and Ireland. You will manage all aspects of office services, property and vendor management, health and safety compliance and continuous improvement initiatives. You will supervise both local staff and a remote administrative team, supporting senior stakeholders and ensuring our offices operate effectively, safely and sustainably.ResponsibilitiesOversee and coordinate all administrative operations within the Belfast office to maintain efficiency and complianceSupervise and support a remote team of administrative professionals ensuring productivity and alignment with organisational objectivesDevelop and implement office policies and procedures to optimise workflows and enhance service deliveryManage vendor relationships, office procurement and contract administration to ensure timely and cost-effective supply of resourcesPrepare, review and maintain internal reports and documentation according to corporate standardsOrganise and coordinate meetings, internal events and executive schedules to support local leadershipAct as a liaison between different departments and provide solutions for administrative and operational challengesMonitor adherence to internal compliance policies and support audit readiness for administrative processesHandle confidential information with integrity and strict discretion in line with corporate standardsIdentify and implement continuous improvement initiatives to enhance administrative efficiency and team performanceRequirementsAt least 7+ years of experience in administrative or operational roles with 3+ years in a leadership capacityDemonstrated ability to lead and supervise remote teams effectivelyStrong knowledge of office management processes, procurement and contract administrationExcellent organisational skills with the ability to manage multiple priorities in a fast-paced environmentHigh level of proficiency in MS Office tools and familiarity with enterprise systems such as SAPStrong problem-solving skills and ability to implement process improvementsExceptional communication, interpersonal and stakeholder management skillsProven experience in handling sensitive information with discretion and professionalismAbility to work fully onsite and manage collaboration across distributed teamsWe offerEPAM Employee Stock Purchase Plan (ESPP)Protection benefits including life assurance, income protection and critical illness coverPrivate medical insurance and dental careEmployee Assistance ProgramCompetitive group pension planCyclescheme, Techscheme and season ticket loansVarious perks such as free Wednesday lunch in-office, on-site massages and regular social eventsLearning and development opportunities including in-house training and coaching, professional certifications, and coursesIf otherwise eligible, participation in the discretionary annual bonus programIf otherwise eligible and hired into a qualifying level, participation in the discretionary Long-Term Incentive (LTI) Program #J-18808-Ljbffr EPAM Systems, Inc.