Assistant to the Senior Vice President for Academic Quality

Job Description

The assistant to the senior vice president (SVP) of academic quality provides strategic and high-level administrative support to ensure the SVP’s time, priorities, and initiatives are managed with precision and efficiency. This role requires exceptional project and workflow management, meticulous coordination, and proactive planning to support complex scheduling, communication, and project execution. With a collaborative spirit and mission-driven mindset, the assistant plays a vital role in advancing the SVP’s leadership agenda, facilitating cross-departmental collaboration, and maintaining operational momentum. This position models the highest standards of professionalism and demonstrates unwavering dedication to quality, consistency, and student success while directly contributing to the quality of the academic experience at SCAD.

Essential Duties & Responsibilities:

\n
• Provide comprehensive administrative support to the SVP, ensuring seamless coordination of priorities, meetings, communications, and strategic initiatives.
\n
• Proofread, edit, and enhance all documents, reports, presentations, and correspondence originating from or passing through the SVP’s office, ensuring clarity, consistency, and quality.
\n
• Conduct research and compile data to support decision-making, presentations, and strategic initiatives.
\n
• Manage and prioritize incoming and outgoing communications on behalf of the SVP, including email, phone, and written correspondence.
\n
• Maintain and manage the SVP’s calendar with precision, including the scheduling of meetings, events, interviews, travel, and dedicated work and preparation time.
\n
• Track, prioritize, and manage all actions requiring review, input, approval, or response from the SVP.
\n
• Maintain comprehensive action lists derived from email and telephone communications, calendar invitations, meetings, and institutional workflows, including annual evaluations, budget submissions, annual reports, merit recommendations, bonus submissions, and other administrative processes.
\n
• Monitor deadlines, provide timely reminders, and ensure completion of all assigned and delegated tasks.
\n
• Coordinate travel arrangements and accommodations, ensuring efficiency and alignment with the SVP’s schedule and priorities.
\n
• Serve as the primary point of contact for the SVP, handling inquiries with professionalism and discretion, and escalating matters as appropriate.
\n
• Oversee office workflow and project timelines, ensuring tasks, deliverables, and initiatives are completed accurately and on schedule.
\n
• Facilitate communication between the SVP and faculty, staff, and external stakeholders, ensuring the timely and accurate exchange of information.
\n
• Support the planning, coordination, and execution of special projects and initiatives led by the SVP.
\n
• Coordinate the planning and execution of quarterly faculty conferences in Savannah and Atlanta, ensuring logistical and operational success.
\n
• Secure venues and coordinate all related logistics for quarterly faculty conferences and associated rehearsal sessions in Savannah and Atlanta.
\n
• Coordinate the schedules and availability of presenters, participants, and support personnel for conferences and rehearsals.
\n
• Monitor departmental spending under academic quality, comparing expenditures to approved budgets and ensuring fiscal compliance.
\n
• Review and approve purchase requests and travel expenses on behalf of the SVP, maintaining accurate records and budget alignment.
\n
• Ensure the SVP’s preparedness for interviews and meetings, presentations, and other engagements by reviewing materials, assembling briefing information, and coordinating necessary preparations.
\n
• Participate in ongoing professional development, including technology training and skill-building opportunities, to enhance performance, adaptability and effectiveness.
\n
• Duties may vary and other duties may be assigned.
\n

Strong candidates will demonstrate:

\n
• Proven experience providing executive-level administrative support, preferably in a fast-paced, mission-driven organization.
\n
• Demonstrated success supporting senior leaders and managing sensitive information, confidential matters, and high-level priorities with discretion.
\n
• Exceptional written, verbal, and interpersonal communication skills, with a professional and polished presence.
\n
• Strong organizational, planning, and follow-through skills, with meticulous attention to detail and a commitment to quality and consistency.
\n
• Experience coordinating high-profile events, managing complex calendars and schedules, and supporting strategic initiatives.
\n
• Proficiency in project and workflow management, including planning, tracking progress, managing deadlines, and anticipating needs.
\n
• Ability to manage competing priorities with sound judgment, discretion, and a proactive, solution-oriented mindset.
\n
• Experience with budget tracking, resource planning, and administrative processes that support executive decision-making.
\n
• Commitment to modeling the highest standards of professionalism, service, and confidentiality in all interactions.
\n
• Superior calendar management skills, including proactive planning and coordination of complex schedules, competing priorities, and shifting demands.
\n
• Proficiency with Microsoft 365 applications and experience with Adobe Creative Suite, supporting professional communication, presentation, content development, and document formatting.
\n

Minimum qualifications:

\n
• Bachelor's degree (B.A.) from four-year college or university; or a minimum of four years related experience and/or training; equivalent combination of education and experience
\n

Travel required:

\n
• Less than 10%
\n

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.