Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations for a construction-focused team in Indiana. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is accurately maintained. The right candidate will be comfortable handling communications, entering data with precision, and contributing to a productive office environment.

Responsibilities:
• Manage day-to-day administrative tasks to help the office run efficiently and keep records organized.
• Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate team members.
• Welcome visitors and provide attentive reception support while maintaining a positive first impression of the office.
• Enter, update, and maintain business information in internal systems with a high level of accuracy.
• Prepare routine documents, correspondence, and reports to support office and project-related activities.
• Coordinate schedules, appointments, and general office communications for staff as needed.
• Organize files and documentation so that information is easy to access and properly maintained.
• Assist with administrative updates related to office processes or system changes when required.• Previous experience in an administrative, receptionist, or office support position.
• Ability to manage inbound calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with close attention to detail and accuracy.
• Comfortable performing general administrative office duties in a fast-paced setting.
• Proficiency with standard office software and basic computer systems.
• Strong organizational skills and the ability to handle multiple priorities effectively.
• Reliable, detail-focused, and capable of working independently as well as part of a team.