Office Assistant

Job Description

Job Description

We are seeking a dependable Office Assistant to support day-to-day administrative operations and provide exceptional front office support. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment.

Key Responsibilities:

• Serve as the first point of contact by greeting visitors and answering incoming phone calls.

• Manage calendars, schedule appointments, coordinate meetings, and reserve conference rooms.

• Sort and distribute incoming mail, packages, and correspondence.

• Perform accurate data entry and maintain both electronic and physical filing systems.

• Prepare, proofread, copy, and distribute routine documents and communications.

• Order and maintain office and breakroom supplies.

• Assist with basic bookkeeping tasks, expense reports, and invoicing.

• Keep reception and common areas organized and professional.

• Provide administrative support for special projects as assigned.

Qualifications:

• High school diploma or equivalent.

• 1–3 years of administrative or office support experience.

• Strong verbal and written communication skills.

• Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.

• Excellent organizational and time management skills with strong attention to detail.

• Ability to prioritize multiple tasks and work independently.

• Spanish bilingual skills are a plus, but not required.

#GHJSS #LI-LM1

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.