House Manager & Family Assistant

House Manager & Family Assistant

Job Title: House Manager / Family Assistant

Location: Portland, OR | 97225

Employment Type: Part-time | 15–20 hours per week

Schedule: Monday, Wednesday, and Friday, 9:00 AM – 3:00 PM with flexibility

Compensation: $30–$35/hour

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Must be authorized to work in the United States
• Reliable transportation required with mileage reimbursement
• Ability to navigate multiple flights of stairs throughout the day
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations
• CPR and First Aid certified, or willingness to obtain certification

About Our Family

We are a dynamic, active household with two energetic boys in their early school years, two senior small dogs, and a home that is very much in full swing. We recently moved into our new home and are still settling in, with some corners of the house still catching up to where we want them to be. Life is full in the best way: school drop-offs, pickups, activities, and the ongoing puzzle of keeping a home running smoothly all add up quickly.

One parent is a physician working a demanding but structured schedule, and the other recently stepped back from a long career to be more present at home. We are intentional about how we spend our time and energy, and we are looking for steady, reliable support that allows us to be more present with our kids, tackle projects we actually enjoy, and stop playing catch-up on the basics. We love to host, travel, and make the most of our home, and we are ready to build a household rhythm that actually works.

Our household is warm, grounded, and values-driven. We care deeply about kindness, integrity, and creating a calm, organized environment where the kids can thrive.

Who You Are & What We're Looking For

The right person for this role is genuinely good at what they do and takes quiet pride in it. You are the type of person who walks in, reads the room, and gets to work without needing direction at every step. You are intuitive and proactive, noticing what needs to be done and doing it without being asked. Safety with children is at the core of how you operate, and you bring warmth and engagement to your interactions with kids while naturally knowing when to step back and let the household breathe.

You are not above any task. Laundry, wiping down a surface, putting away a delivery, or grabbing snacks before pickup, all of it fits into your day without complaint. You bring flexibility and a roll-up-your-sleeves attitude, and you genuinely enjoy the variety that comes with supporting a busy family home. You communicate directly and keep things professional. You understand healthy boundaries and approach this role as a trusted household professional.

Above all, you're accountable, receptive to feedback, and genuinely invested in being a trusted member of this family's support system. Bilingual Spanish speakers are warmly welcomed, though it is not required.

Key Qualities

• Highly self-motivated with a strong sense of ownership and accountability
• Systems-Minded & Highly Organized. A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly.
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Calm, steady, and a resourceful problem solver
• Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
• Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion

Key Responsibilities

Family Support

• Occasional school drop-offs and pickups as needed (primary parent remains lead)
• Light supervision and backup childcare, including occasional date night coverage
• Occasional snack preparation for kids
• Kid-related errands as they come up
• House and dog sitting when the family is traveling

Household Organization & Maintenance

• Create and maintain household organization systems
• Daily resets and preparation for cleaning crew
• Light tidying throughout the day: dishes, surfaces, and high-traffic areas
• Seasonal clothing, décor, and bedding swaps
• Coordinate and prepare donation drop-offs
• Event, holiday, and guest prep support
• Water indoor plants weekly
• Breakdown and disposal of boxes

Laundry & Linens

• Wash, fold, and organize laundry
• Weekly linen rotation for sheets and towels
• Maintain tidy and well-stocked laundry areas

Meal Support

• Partner with mom to plan the menu and batch cooking and preparation of healthy dinners (approximately 3–4 per week) and breakfast for kids
• Kitchen cleanup and general maintenance
• Maintain grocery list and put groceries away after family-managed deliveries

Inventory & Errands

• Restock pantry, refrigerator, and household supplies
• Manage running household supply lists
• Manage and organize Amazon, Costco, and Walmart orders and subscriptions, including putting away deliveries
• Occasional returns and gift shopping

Deep Cleaning & Special Projects

• Periodic deep cleaning tasks, including: refrigerator, oven, baseboards, humidifiers, and air purifiers
• Refresh high-traffic areas such as the garage, mudroom, and entry
• Organizational projects for toys, gear, and storage areas

Vendor & Property Oversight

• Coordinate and oversee contractor visits and repairs
• Research vendors and gather quotes for household projects
• Source and onboard housekeeping staff
• Manage outdoor spaces - dust off furniture, put away shoes and any toys

Pet Care

• Daily feeding, water checks, and nature breaks for two small dogs
• Daily waste removal, pad changes, and freshening indoor/outdoor spaces
• Occasional walks and potty patrol
• Maintain pet supply inventory

How to Apply: If interested, please email me with the following:

1. A brief letter explaining why you believe you would be a great fit for this position.
2. Your updated resume, including 3 references with contact information.