Administrative Assistant to Communications

Job Title: Administrative Assistant to Communications
Exemption Status: Nonexempt/At-Will
Pay grade: D6
Calendar Days: 226
Reports to: Public Information Officer/Executive Director of Human Resources
Dept./School: Communications

Primary Purpose:
This position is responsible for providing secretarial, clerical, and administrative support to the staff assigned to work with the Public Information Officer and the Harlandale Independent School District.

Qualifications:

Education/Certification:
Associates Degree in computer science, communication or related field preferred

Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Experience in web management, programming, and photography equipment
Experience working with computer programs including but not limited to MS Office and Adobe Creative Suite (Photoshop, InDesign, Dreamweaver, Fireworks, Flash, Illustrator)
Ability to work with campuses and departments to develop a web communication strategy
Strong organizational, communication, and interpersonal skills
Ability to perform a variety of tasks often changing assignment on short notice
Experience designing, updating and maintaining websites
Reliable transportation required

Principal Activities

(Major and Specific)
1. Handles all clerical responsibilities such as typing correspondence, phone calls,
events calendar, scheduling meetings, etc and handles incoming and outgoing correspondences..
2. Prepares department forms as needed (i.e. purchase orders, request for payment forms, travel authorization, contracts, settlements, etc.).
3. Maintains physical and computerized department files, including publication mailing lists.
4. Prepares reports, media releases, newsletters, workshop materials, brochures, agendas, presentations, spreadsheets, etc. using desktop publishing software.
5. Inputs data into database for a variety of programs and events.
6. Assists with fundraising events and activities.
7. Assists with public relations events, activities and publications.
8. Ensures confidentiality of all classified materials.
9. Gathers information as needed, generate ideas to produce multi-media materials.
10. Maintains calendar of school district activities and events.
11. Assist in layout for publications.
12. Manages multiple events with respect to deadlines, communication with supervisors, notifications by phone, mail, e-mail.
13. Establishes and maintains effective working relationships with staff, community, new media, general public.
14. Thinks creatively and works as a team member to accomplish district goals/mission.
15. Working knowledge of public educational school operation related issues.
16. Communicates effectively, both verbally and written, with diverse groups of individuals with tact and diplomacy.
17. Writes news/feature articles for distribution to the news media and/or district publications.
18. Assists with the publication of regular newsletters to various audiences.
19. Assists with photography and videography for district publications.
20. Attends meetings, conferences, and workshops on behalf of Communications Department.
21. Management and editing of web content for district and department websites.
22. Requirements gathering, development and maintenance of public web software.
23. Creates and coordinates with other district staff to create designs and graphics for websites and software.
24. Stays current on copyright, privacy and public information issues, etc., and advise on district guidelines.
25. Works with Technology Services department on web and database server configuration and maintenance
26. Serves as liaison with all campus webmasters.
27. Establishes standards for website implementation.
28. Trains staff on website development
29. Maintains district website, and monitors all district website for appropriate and up-to-date information.
30. Keeps the district current on trends and issues concerning educational websites.
31. Updates and monitors all district websites and social media sites.
32. Performs other job-related duties as may be assigned by the Public Information Officer.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer, broadcast monitoring system,professional digital SLR camera and HD video equipment

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours and travel within the District and occasionally outside the district/county

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.
An Equal Opportunity Employer