Finance Specialist III

Finance Specialist III - Grants

Performs tasks related to the upkeep of external local, state and federal programs under the supervision of the Grants Fiscal Officer. Serves as liaison between the Finance Department, State Department of Education, and Program Coordinators/Supervisors.

Essential Duties and Responsibilities:

• Assists with the preparation of PEP report data for external grants employees
• Assists Directors and Supervisors with accounting information related to external programs
• Prepares and distributes chart-of-accounts based on approved budgets and budget revisions
• Monitors expenditures to ensure line-item budgetary control for various funds
• Assists in preparation of Annual Financial Reports
• Processes miscellaneous invoices for reimbursement
• Analyzes expenditure data and processes claims for reimbursement requests for external local, state and federal programs
• Assigns and updates employee charge data
• Verifies the timely receipts of revenue for request of funds and miscellaneous invoices
• Prepares financial reports as required by the Board, State Department of Education, and any other requesting agency
• Assists with annual financial audits
• Monitors advance accounts to ensure proper settlement
• Prepares financial analyses and budget forecasting reports as required
• Distributes monthly expenditure, payroll, and procurement reports
• Answers telephones and maintains the Grants office files
• Performs other duties as assigned

Supervisory Responsibilities: N/A

Essential Functions and Qualifications:

The essential functions for the position of Finance Specialist III - Grants include the physical and mental involvement requirements noted in this position description in addition to regular reliable attendance given the limited number of employees available to perform the essential functions of this position. It is also essential that he/she be able to follow the directives of superiors ensuring the harmonious operation of the department.

Education and Experience: Graduation from high school with at least three years experience as a secretary or bookkeeper in a large business or public agency. Ability to exercise judgment in making decisions in accordance with policies and practices of the department. Ability to supervise the work of others as well as establish routines to handle the everyday work of the department. Ability to perform and understand analytical operations and financial calculations and work under the pressure of deadlines. Proficiency in Excel and Microsoft Word.

Language Skills: Ability to read, analyze, and interpret legal documents. Ability to respond to inquiries or complaints.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands: While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 20 pounds. Mobility skills are necessary to access a variety of work locations.

Mental Involvement: The employee must possess sufficient interpersonal skills to function compatibly with others. The employee must respond positively to supervision and to accept suggestions for improvement. The employee must be able to understand and interpret written and verbal instructions.

Work Environment: Professional Conduct Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Classification under Fair Labor Standards Act(s) (FLSA): The East Baton Rouge Parish School System in compliance with Fair Labor Standards Act(s) considers this position NON EXEMPT from any and all overtime payments. Funding Source General Fund