Training Administrator

Job Description and Duties

Would you like to empower FI$Cal users by delivering expert training, clear processes, and innovative learning solutions that build confidence and efficiency? Then this is a perfect opportunity for you!

The Accounting Administrator (AA) I (Specialist) designs and delivers training for FI$Cal system users. This role provides expert guidance on accounting modules, leads training sessions, and ensures users understand system processes. The AA I (Specialist) works with departments and IT teams to develop materials, document processes, and improve training methods to support system updates and organizational goals.

Please note that to be list appointed for placement in the Accounting Administrator I (Specialist) classification, you must take and pass the examination.

Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee’s monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period in accordance with the applicable bargaining contract. The salary range(s) included on this job posting do not reflect the reduction in pay.

This position is being re-advertised. Prior Job Control is JC-518077. If you would like to be considered for the position please submit an application and all required items.

You will find additional information about the job in the .

Working Conditions

At FI$Cal, we are compliant with the Governor's Executive Order, N-22-25, with a default minimum of four in-person days per work week. In-office attendance is mandatory on designated days and is subject to change. Our office is located at 2000 Evergreen Street, Sacramento, California 95815. Candidates residing outside of California are welcome to interview, but proof of California residency is required before appointment. Please note, relocation and commute expenses are the responsibility of the employee.

This position requires prolonged sitting in an office-setting environment with the use of a personal computer. Employees must demonstrate a commitment to maintain a working environment free from discrimination and sexual harassment. All staff must maintain regular, consistent, predictable attendance, maintain good working habits and adhere to all policies and procedures.

Applicants must be authorized to work in the United States at all times during their employment with the Department of FISCal.

• Sponsor visas
• Utilize E-Verify for employment authorization/certification purposes
• Participate in the Science, Technology, Engineering, and Math Optional Practical Training (STEM OPT) extension program

Special Requirements

• The position requires a Background Investigation to be cleared prior to being hired.
• The incumbent will use tact and interpersonal skills to develop constructive and cooperative working relationships with others, e.g., stakeholders, customers, management, peers, etc., to facilitate communication to improve the work environment and increase productivity.
• This position requires the ability to work under pressure to meet deadlines.
• The incumbent is expected to perform functions and duties under the guidance of the Department of FISCal’s core values.
• The incumbent provides back-up, as necessary, to ensure continuity of departmental activities.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience with the Financial Information System for California (FI$Cal)
• State or governmental accounting experience
• Experience with cash management, labor distribution, or bond accounting
• Experience delivering training content or presenting information
• Experience developing, reviewing, revising, maintaining, and updating various types of documentation/learning materials (e.g., job/desk aids, manuals, presentations, learning content, etc.)
• Customer service experience
• Ability to communicate clearly, concisely, and accurately both verbally and in writing
• Ability to research, analyze data, source documents, and arrive at sound conclusions and appropriate actions
• Ability to work well independently and as part of a team

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Our office has free, gated parking, and convenient electric vehicle charging stations available.

Additional Application Instructions

Employment Application (STD. 678) Instructions:

All relevant work experience, skill sets, education, and professional qualifications must be listed directly on the Employment Application (STD. 678). Resumes, cover letters, and/or other attachments will not be accepted in lieu of a completed STD. 678. To ensure your experience is considered:

• Include specific “to” and “from” dates (MM/DD/YY) and indicate hours worked per week for all employment listed. If various hours per week, please average.
• Experience may not be evaluated if “see resume” or “see attached” is written in the duties performed section.
• If you are applying for more than one recruitment, a separate STD. 678 is required for each recruitment for which you would like to be considered.

Important Notes Regarding Supporting Documents:

• If using education to meet minimum qualifications, include unofficial transcripts for verification. Foreign transcripts must include verification of U.S. equivalency found here.
• Supporting documents should be submitted in PDF format.
• Do not include any confidential information (e.g., Social Security Number, birth date, student ID number, driver’s license number unless required, marital status, age, LEAP status, or examination results) on any submitted documents. Confidential information on the first page of applications submitted electronically online will automatically be redacted upon submission.

Basis of Eligibility:

• For mailed or hand-delivered applications, you must include the Job Control (JC) number and specify your basis of eligibility (e.g., List Eligibility, Lateral Transfer, Reinstatement, Training and Development) in the “Examinations or Job Title” section of the STD. 678.
• For electronic submissions, do not include the basis of eligibility elsewhere in your application or attachments, as it may be considered confidential.

Possession of minimum qualifications will be verified prior to interview or appointment. Applicants who do not meet minimum qualifications may be withheld from the eligibility list, rendering them inactive and ineligible to be hired in the classification, and will be notified accordingly. Candidates may appeal a withholding decision to the State Personnel Board.

This recruitment may be used to fill future vacancies in accordance with 2 CCR §249.3.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.