Student Records Specialist

Student Records Specialist

McNeese State University invites applicants for the position of Student Records Specialist in the Office of Registrar. This is a full-time, 12–month, unclassified staff position. The appointment is available to begin August 4, 2026.

Position Number: U99124

Salary: $36,000

Position Summary

The position is responsible for functions related to transfer articulation evaluation and works closely with academic department offices across campus. This position reports to the Registrar.

Application Process and Materials

For the application process, applicants MUST complete an electronic application and upload required documents listed below:

• Letter of Application (Cover Letter)
• Resume
• Three Professional References (Include: name, phone number, and email address)
• Unofficial Transcripts

Only completed application packets including all items listed above will be reviewed. All job offers are contingent upon the successful result of a criminal background check and receipt of official transcript(s) if applicable.

To apply for this vacancy, click on the "APPLY" button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.

Contact Information

Questions regarding this position may be directed to the Chair: Jessica Markstrom at View email address on click.appcast.io

Office of Human Resources Contact: Kim Dronett, HR Analyst/Recruitment View email address on click.appcast.io or View phone number on click.appcast.io

Duties

The Student Records Specialist will:

• Evaluate and articulate transcripts of transfer students.
• Determine accreditation and transfer credits based on criteria as dictated by university policy, University of Louisiana System rules, and Louisiana Board of Regents regulations.
• Determines course equivalencies using research, analysis methods, and collaboration with academic departments.
• Coordinates the collection, dissemination, organization, and maintenance of transfer credit information.
• Oversees the transfer credit articulation process, ensuring that transferred coursework equates to McNeese courses when applicable.
• Processes transfer credits from military transcript evaluations and international credit evaluations.
• Troubleshoots and maintains transfer articulation in the student information system and third party transfer evaluation system used by the university.
• Evaluates prior learning assessment programs as accepted by the university including but not limited to CLEP, AP exam scores, credit based exams, and university advanced placement programs.
• Assists the Registrar with the review and maintenance of the Louisiana Articulation Matrix with Common Course Numbering.
• Assists with the creation and maintenance of articulation agreements with other post-secondary institutions.
• Works with technical staff to resolve problems as they arise.
• Consistently monitors and revises work procedures to improve operations and recommends policy changes to administrators.
• Maintains an up-to-date procedure manual for processes pertaining to transfer evaluation process both within and outside of the office.
• Completes other duties as assigned by the Registrar or Executive Director of Enrollment Management.

Required

• Bachelor's degree from a regionally accredited institution.
• Self-starter with ability to exercise initiative, independence, maturity, and function with limited supervisory intervention.
• Attentiveness to detail and ability to work independently.
• Strong organizational skills, and the ability to prioritize multiple requests and handle them in an efficient and timely manner.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, commitment to customer service, and commitment to teamwork.
• Ability to generate clear, concise, and grammatically correct business correspondence and formal documents.
• Ability to thoroughly understand and abide by federal and university guidelines regarding student record confidentiality requirements.
• Proficiency in the use of computers; knowledge of word processing, spreadsheet, and database applications; ability to search and obtain information from the internet.

Preferred

• Experience with Ellucian Banner
• Experience with Transfer Evaluation System (TES) and/or College Source
• Experience with Microsoft Outlook and Excel.
• Knowledge of collegiate educational systems.