Document Control Technician

Job Title: Electronic Batch Record (EBR) Specialist, 2nd Shift

Job Description

This role focuses on creating, maintaining, and validating Electronic Batch Records (EBRs) to support manufacturing operations in a regulated environment. The EBR Specialist enters and reviews product and process information in the EBR system, ensures documentation accuracy and compliance with cGMP and good documentation practices, and trains production associates on system use. The position is ideal for a detail-oriented, bilingual individual who is comfortable working on the production floor, supporting weekend operations, and collaborating across multiple facilities.

Responsibilities

• Clone and create Electronic Batch Records (EBRs) from approved templates in alignment with established documentation standards.

• Enter product, process, and batch record information accurately into the EBR system.

• Review EBRs for accuracy, completeness, and consistency, ensuring all required data fields are properly documented.

• Compare EBR information against approved source documents, standard operating procedures, and instructions to verify correctness.

• Add required forms, attachments, and production record sections to EBRs as directed by project guidelines or leadership.

• Identify missing information, errors, or discrepancies in EBRs and promptly report them to the supervisor or EBR lead.

• Make updates and corrections to EBRs based on review comments and feedback from the project team.

• Track assigned EBR work, monitor completion status, and maintain visibility of open items and follow-ups.

• Follow approved instructions, naming conventions, and documentation practices to maintain consistency and compliance.

• Communicate progress, issues, and blockers clearly to the supervisor or project team to support timely resolution.

• Support EBR testing, review, and readiness activities as needed to ensure systems and records are prepared for production use.

• Apply cGMP and good documentation practices as trained, maintaining high standards of regulatory compliance.

• Train associates on the production floor in the use of the EBR system and related documentation processes.

• Provide patient, clear guidance to production staff when explaining system workflows, SOPs, reporting expectations, and inspection readiness.

• Support production operations on weekends as needed, ensuring EBR-related tasks are completed in alignment with manufacturing schedules.

• Travel between two nearby buildings to support EBR activities and training needs across both locations.

• Wear appropriate personal protective equipment (PPE) and work on the production floor as required by operational needs.

Essential Skills

• Bilingual proficiency in Spanish and English, with strong oral and written communication skills in English.

• Minimum of a high school diploma.

• 03 years of experience in a manufacturing setting, preferably in food, cosmetics, and/or pharmaceuticals.

• Experience with document control and data entry in a structured or regulated environment.

• Ability to use a computer confidently, demonstrating solid digital literacy.

• Proficiency with Microsoft tools (e.g., basic office and productivity applications).

• Strong organization skills with high attention to detail when handling documentation and data.

• Ability to follow cGMP and good documentation practices after receiving training.

• Flexibility and adaptability to changing priorities and deadlines in a fast-paced environment.

• Availability to train on first shift for approximately one week.

• Weekend availability to support production needs.

• Ability to travel between two nearby buildings to perform job duties.

• Comfort working on the production floor and wearing required PPE.

• Patience and clear communication skills to train others on the EBR system and related procedures.

Additional Skills & Qualifications

• Associate degree in Life Science or Arts is preferred.

• Experience in manufacturing environments related to food, cosmetics, or pharmaceuticals is preferred.

• Salesforce or Salesforce CRM experience is preferred.

• Familiarity with SOPs, FDA-related requirements, reporting practices, cGMP, and inspection preparedness is beneficial.

• Strong digital literacy and comfort learning new systems and technologies.

• Demonstrated ability to work well in a structured, quality-focused environment.

• Interest in the beauty, skincare, or sun care industry and in contributing to projects that enhance quality systems.

Work Environment

This position operates primarily on 2nd shift, Monday through Friday, from 2:00 PM to 10:30 PM, with an initial training period on 1st shift. The role is based across two nearby manufacturing locations approximately five minutes apart in the Romeoville and Bolingbrook, IL area, and requires regular travel between these facilities. The work environment includes time spent on the production floor, where wearing appropriate personal protective equipment (PPE) is required, and time in office or documentation areas working within the EBR system and other digital platforms such as Microsoft tools and Salesforce CRM (where applicable). The facility follows cGMP and good documentation practices, with a strong emphasis on quality, accuracy, and regulatory compliance. The culture supports growth and innovation in the beauty and skincare space, offering a chance to gain experience with new projects and quality system implementations in a rapidly evolving industry. The dress code aligns with a manufacturing and production setting, including PPE and any site-specific attire requirements necessary to maintain safety and product quality.

Job Type & Location

This is a Contract position based out of Romeoville, IL.

Pay and Benefits

The pay range for this position is $19.00 - $20.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Romeoville, IL.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

Workplace Type

This is a fully onsite position in Romeoville,IL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.