Administrative Assistant

Job Description Job Description We are looking for an organized Administrative Assistant to support daily office operations in West Chester Twp, Ohio. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative workflows efficient and well coordinated. The role will provide broad support across reception, correspondence handling, supply management, travel coordination, and HR-related administrative activities. Responsibilities: • Welcome visitors professionally, answer general inquiries, and connect guests or callers with the appropriate team members. • Manage the flow of incoming and outgoing correspondence, including mail, faxes, and related office communications, while ensuring timely distribution. • Monitor inventory levels for office materials and place orders to keep the workplace stocked with essential supplies. • Provide day-to-day administrative support to the HR team by preparing documents, organizing information, and assisting with routine coordination tasks. • Maintain calendars, schedule meetings, and help coordinate appointments to support smooth office operations. • Arrange business travel as needed, including booking transportation and related itinerary details. • Support front-desk coverage by routing incoming calls accurately and responding to reception needs with professionalism. • Prepare and update basic reports, presentations, and spreadsheets using Microsoft Office tools, including Excel and PowerPoint.• Previous experience in an administrative, receptionist, or office support role. • Proficiency with Microsoft Excel, including the ability to work with formulas for routine tracking and reporting tasks. • Working knowledge of Microsoft PowerPoint for creating and updating presentations. • Strong calendar management skills with the ability to coordinate schedules and appointments effectively. • Experience arranging travel and managing related logistics for business needs. • Ability to handle incoming calls, greet visitors, and maintain a detail-oriented front-office presence. • Strong organizational skills with the ability to prioritize multiple tasks and maintain accuracy in a busy environment.