Production Administrative Assistant

Job Description

Job Description

Job Summary:

 

We are seeking a detail-oriented and organized Production Administrative Assistant to support the daily operations of our production department. This position is responsible for entering, updating, and maintaining employee schedules in a computerized scheduling system, as well as reviewing employee time records on a daily basis.

The ideal candidate is computer proficient, highly organized, dependable, and comfortable working in a fast-paced production environment. Bilingual English/Haitian Creole is highly desirable and will be very helpful in communicating with employees.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned as needed.

· Enter and maintain employee work schedules in the computerized scheduling system.

· Make daily updates to schedules based on staffing needs, changes, call-outs, and other production requirements.

· Review employee time records daily for accuracy and completeness.

· Identify discrepancies in time records and communicate with the appropriate supervisor or manager for resolution.

· Maintain accurate and up-to-date employee scheduling information.

· Assist with tracking attendance, absences, late arrivals, and schedule changes.

· Communicate schedule changes and updates to employees and supervisors as needed.

· Prepare and maintain production-related administrative records and reports.

· Assist the Production Manager with administrative tasks and daily departmental needs.

· Maintain confidentiality of employee and company information.

· Perform other administrative duties as assigned.

 

Requirements

· High school diploma or equivalent required.

· Previous administrative, scheduling, payroll/timekeeping, or production office experience preferred.

· Strong computer skills and ability to learn computerized scheduling systems.

· Excellent attention to detail and accuracy.

· Strong organizational and time-management skills.

· Ability to handle multiple tasks and prioritize work in a fast-paced environment.

· Good communication and interpersonal skills.

· Ability to work independently as well as part of a team.

· Bilingual English/Haitian Creole is highly desirable.

Work Schedule

· Full-time position

· 5 days per week

· Schedule may vary based on production and staffing requirements.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, may be exposed to work near moving mechanical parts. The employee is occasionally exposed to humid conditions (non-weather).

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger and use a computer. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk and climb.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

\nCompany Description

Commercial bread manufacturer which sells fresh bread to the entire state of Florida.

Company Description

Commercial bread manufacturer which sells fresh bread to the entire state of Florida.