IT Office Assistant

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Summary Job Goal: Under the direction of the IT Deputy Director, the Administrative Secretary performs secretarial and clerical duties in support of the IT Department, by scheduling and coordinating travel & communication, and other duties for AVCP's IT Broadband deployment. Other duties will include answering the Service Desk phone, logging requests or support issues in IT's ITSM platform.

Performance Responsibilities: include the following. Other duties may be assigned.

Office Assistant:

• Provide assistance for IT's Broadband Deployment; travel coordination, communication with AVCP program managers and staff in accordance with the IT travel plan.
• Screens incoming calls and correspondence and responds independently when possible.
• Schedule and coordinate meetings, appointments, and accompany supervisor when requested.
• Compiles documents for meetings.
• Assist with all travel arrangements, housing, etc.
• General clerical duties including photocopying, fax, and mailing.
• Receive and direct visitors.
• Complete office project tasks.
• Prepare postage for all outgoing mail and process incoming packages.
• Maintain confidentiality.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have strong written, verbal and analytical skills. Typing skills - minimum of 45-50 wpm required. Fluency in English is required and fluency in Yup'ik preferred.

EDUCATION and EXPERIENCE: High School or GED required and additionally a One (1) Year Certificate from an accredited college or technical school, or two (2) years related experience and/or training in an office setting or as a secretary, or equivalent combination of college and work experience.

CERTIFICATES, LICENSES, REGISTRATIONS: Current Alaska Driver's License with no driving violations within the past five years.

This position is a Grade 4 and has a Salary Range of: $46,318 - $60,161

Job Posting Expiration Date: November 30, 2025

We hope to have this position filled by date listed above, if no qualified applicant is hired, we may advertise an additional 30 days.