Assistant Project Manager

Job Description

BGIS ITS is currently seeking an Assistant Project Manager to join the team in Hudson, FL and surrounding areas.

Are You Looking For

• A company that cares and wants you to achieve your career objective.
• A company that offers you flexibility on the types of rewards and recognition that align with your personal situation.
• A company that puts you and your career first

BGIS is that Company

BGIS Integrated Technical Services (ITS) US (dba Millian Aire Enterprise LLC) has built a strong service-oriented company using only school and field trained technicians. We take pride in treating all our customers with the highest degree of professionalism, care and understanding. Our experience, quality of work, and rates are unequaled in the marketplace. In 2022 Millian Aire merged with BGIS, a global leader in the provision of facility management services, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 500 commercial field technicians in the US (over 7000 globally), BGIS and Millian Aire relentlessly focuses on delivering memorable customer experiences that create value for our clients by focusing on developing a team of commercial technicians and providing those technicians ongoing training, support and ongoing career development.

KEY DUTIES & RESPONSIBILITIES

For the assigned projects:

• Plans and oversees the end-to-end delivery of assigned projects. At this level, projects managed are typically of low complexity, risk and exposure often associated with medium to large scale programmatic work.
• In collaboration with project stakeholders, defines project scope, deliverables and requirements.
• Develops and implements project plans.
• Determines resource and budget requirements, cost estimates, and timelines.
• Identifies project risks and develops and implements mitigation and contingency plans.
• Monitors project delivery against timelines and ensures timely completion.
• Oversees the activities of project team members and monitors project task completion.
• Communicates project status to relevant stakeholders.
• Ensures projects are delivered on time, within scope, budget and requirements, and complies with all regulatory, environmental and health and safety requirements.

Project Controls (Supporting Function to Project Management Team)

• Assumes financial responsibility for project including accurate, timely and relevant reporting to stakeholders.
• Facilitates invoice payments from clients and to vendors.
• Reviews and approves vendor billing.
• Prepares client and vendor change orders.
• Monitors, controls, and reports on the financial performance of projects.
• Drafts contract and purchase agreements.
• Maintains all required and relevant project related data in Project Management Software system of record. Ensures data is maintained to the highest integrity throughout the project lifecycle.
• Collect and prepare all relevant project start and closeout materials consisting of applicable Submittals, Operation & Maintenance Manuals, Expediting Reports, Change Order Log, RFI log, Correspondence Log, etc.

Client Relationship Management

• Develops and maintains effective relationships with clients.
• Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.
• Other duties as assigned

REQUIRED EDUCATION, KNOWLEDGE and ABILITIES

• High School Diploma required.
• College diploma preferably in architectural technology, construction technology, engineering technology, business management or equivalent work experience is preferred
• 1 to 3 years of project management work experience; or 5 to 7 years of project coordination work experience
• Project management - proven ability and experience in delivering projects on-time, on-budget, within specifications and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
• Project Budget management - proven ability and experience in developing and managing budgets.
• Project risk mitigation and management - proven ability and experience in mitigating and managing project risks.
• Communication - strong communication, influence, persuasion, and negotiation skills.
• Relationship building - proven ability and experience in building and maintaining effective relationships
• Client management - proven ability and experience in managing client relationships and expectations
• Client service orientation - strong client service orientation
• Vendor management - proven ability and experience in managing vendor performance
• Quality - possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client
• Computer proficiency - proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications

Licenses and/or Professional Accreditation

One or more of the following would be considered an asset:

• Project Management Institute Accreditation
• LEED certification
  • Construction Administration Certificate

Physical Demands and Work Environment

• Ability and willingness to travel regionally.
• Physical ability to navigate jobsites in uneven terrain.
• Provide personal transportation for meetings and job visits away from the office; reimbursed.
• Physically able to occasionally lift up to 50 pounds.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Visit us online at for more information.


Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who the source of our strength have always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.

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