Shipping Coordinator

Job Description

Job Description

The Shipping Coordinator manages incoming and outgoing shipments, prepares shipping documents, and tracks orders to ensure on-time delivery. He/she plays an integral role getting orders shipped in a timely manner and in a way to minimize damage. The role includes identifying and implementing actions to continuously improve the shipping process. The Shipping Coordinator should have a proactive approach, ability to perform the functional tasks, and willingness to lead by example.

Responsibilities

• Manage Shipping supplier relationships and negotiations for the maintenance and improvement of the supply of components and materials.
• Maintains minimum stock quantities of shipping supplies.
• Review and prepare orders for shipment by organizing and verifying all necessary documentation, including shipping labels, invoices, and packing lists.
• Coordinate with the sales, inventory, and warehouse teams to ensure accurate order fulfillment.
• Schedule and arrange shipments through various carriers, including freight, courier, and local delivery services.
• Receives purchased parts, pulls parts for jobs, and does cycle counts or monitors others doing these tasks.
• Communicate with peers about shipping and receiving information that is important to current jobs.
• Track and monitor shipments to ensure on-time delivery and update customers or internal teams with shipment status.
• Manage and update stock levels to ensure sufficient inventory is available for shipment.
• Assist in periodic physical inventory counts and maintain accurate records.
• Prepare and verify shipping documentation, ensuring compliance with local and international shipping regulations, such as customs documentation for cross-border shipments.
• Maintain records of all shipped items, costs, and carriers for future reference.
• Inspect outgoing shipments to verify accuracy, quality, and proper packaging to prevent damage.
• Work closely with the quality assurance team to ensure products meet company and customer standards.
• Monitor and control shipping costs, suggesting ways to improve efficiency and reduce expenses.
• Keep track of shipping expenses and provide cost analyses for management review.
• Complies with all safety rules and regulations.
• Overtime or changes in normal shift may be necessary based on customer orders including weekdays, weekends, and/or holidays.
• Other duties as assigned/necessary. We have a flexible environment where we enjoy working together as a team to do a variety of tasks throughout the facility to fulfill customer jobs.
• Regular and predictable attendance onsite at our workplace or customer/client locations is required.
• Ability to meet physical demands and perform the essential job functions within the work environment, including travel requirements identified in this job description.
• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications and Skills:

• A degree or experience in Supply Chain, Business, or Operations or equivalent experience.
• Ability to think strategically, understand business/financial data, and develop related improvement plans.
• Strong problem solving and analytical skills to resolve complex issues for long-term improvement.
• Must have knowledge and experience with UPS, FedEx, and LTL carriers. Experience shipping internationally is preferred. 
  
• A balance of strategic and tactical leadership with high energy and sense of urgency.
• Excellent organizational, communication and interpersonal skills.
• Comfortable and able to work in an industrial environment.
• Prefer experience with a custom engineered product or machine build environment.
• Good administrative skills including attention to detail, comparing numbers, and tracking quantities.
• Good written and verbal communication skills.
• Must be able to work effectively with little or no supervision

Character Competencies

• Ethical conduct.
• Critical thinking, judgement, and decision-making skills.
• Must enjoy working in a fast-paced environment with tight deadlines and solving customer challenges.
• Ability to work successfully in a team environment with excellent communication skills.
• Time management and organizational skills are essential.
• Enjoy a combination of office work and hands-on work alongside the Machine Builders.
• Must be able to effectively present information to management and customers.          
• Ability to effectively respond to common inquiries and complaints from customers.

Cultural Competencies

Our ten cultural values, or the "10 Ps", are the backbone of our company.  These are the words that are running through our heads during every customer meeting, design review, and big business decision.  Do these resonate with you?

• Purpose: We do everything with integrity for our customers, team, and community.
• People: We succeed through leadership, relationships, teamwork, and accountability.
• Perspective: We are fluid and respond to market needs using our quick lead time as a competitive advantage.
• Positive: We exhibit a positive attitude and a professional environment that is uplifting.
• Partnership: We partner with our customers and suppliers for shared success.
• Precision: We attend to the details from design to delivery to uphold our reputation for quality.
• Performance: We design reliable equipment and help manufacturers’ products perform better.
• Perseverance: We embrace challenges that foster innovation and work hard to bring results.
• Planet: We are stewards of our resources and our environment.
• Profit: We maximize customer satisfaction and use creativity over capital that fuels perpetual growth.

Physical Requirements and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Physical Demands : 
  • While performing the duties of this job, the employee must be able to remain in a stationary position for extended periods of time and be able to move about in an outdoor, warehouse, and machine shop environment. 
  • Operate computer, machinery, tools, vehicles, and industrial equipment and must have the ability to use hands to move, set up, adjust, assemble, control, test, operate, or feel objects, tools or controls and reach with hands and arms. 
  • Constantly communicate and exchange information with team members and must be able to effectively communicate correct information with vendors. 

• Read/comprehend, write, communicate orally, reasoning, and analytical abilities, and mental flexibility.

• • Frequently move objects up to pounds.
  • The employee will constantly climb, bend, squat, kneel, crouch, and reach above shoulder when working with equipment, material loading and unloading, and other related tasks. 
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus to compare and distinguish material grades and administrative data. 

• Hearing ability to perceive the nature of sounds at normal speaking level with or without correction. Ability to receive detailed information through oral communication and to make discriminations in sound.

• Work Environment:
  • While performing the duties of this job, the employee is regularly working indoors in machine shop facility which has non-controlled environmental conditions.
  • Exposure to hazardous materials, extreme heat, and proximity to moving mechanical parts.
  • Requires wearing common protective and safety equipment.
  • Position may involve extended work hours.
  • Exposure to sound and noise levels that are distracting or uncomfortable.

Travel Requirements

This position requires travel less than 10% of the time.  Maintain a valid Driver’s License.

Company Overview

GP Reeves, Inc. was founded in 1971 and has grown to become a leading global provider of engineered dispensing systems and solutions for manufacturing.  We design and build a complete line of grease, oils, ambient and heated material dispensing equipment and automation.  Our patented Air Removal process produces a low maintenance, highly repeatable system built in Holland, Michigan. With locations in North America, Europe, and Asia to serve our customers, we are looking ahead towards continued success and growth.  GP Reeves customer base includes the world’s leading automotive, life sciences, aerospace, furniture, consumer goods, electronics, industrial manufacturers and more.  We are focused on innovation and technology through a service mindset to our team members, customers, and community.