Remote Administrative Assistant

About the Role Backus Properties is a well-established, family-oriented property management firm known for delivering personalized, high-touch service to property owners and tenants across Monterey County. We are seeking a reliable, detail-oriented Administrative Assistant to join our close-knit team. This role is central to keeping our operations running smoothly, supporting our Property Managers, and ensuring outstanding service to clients in a collaborative, professional environment. Key Responsibilities Serve as a welcoming first point of contact by professionally answering phones, responding to emails, and addressing inquiries from tenants, owners, and vendors with courtesy and efficiency. Manage calendars, schedule appointments, coordinate meetings, and handle general office correspondence. Maintain accurate and well-organized tenant files, lease documents, property records, and digital databases. Assist with lease administration, including preparing applications, renewals, notices, and related paperwork. Help coordinate maintenance requests and work orders, liaising with vendors and service providers as needed. Support marketing efforts for rental listings, prepare reports, and perform data entry with a high degree of accuracy. Provide administrative backing for bookkeeping, rent processing, and real estate transaction support when required. Contribute to a positive team atmosphere by taking initiative on projects and assisting colleagues as opportunities arise. Qualifications and Requirements High school diploma or equivalent; associate degree or relevant coursework is a plus. 1–3 years of administrative experience, preferably in real estate, property management, or a customer-focused office setting. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning property management software. Excellent verbal and written communication skills, with a polished, professional demeanor. Highly organized, proactive, and able to manage multiple priorities while maintaining attention to detail. Bilingual (English/Spanish) abilities are highly valued given our diverse community. Valid California driver’s license and reliable transportation for occasional field support. Commitment to fairness, confidentiality, and compliance with all housing regulations. Compensation and Benefits We offer a competitive compensation package reflective of experience and skills: Base Pay : Typically ranges from $44,000 to $59,000 annually (or $21–$28/hour), depending on background and qualifications. Comprehensive benefits including health, dental, and vision insurance. Paid time off, holidays, and potential performance-based bonuses. Opportunities for professional growth, including support for real estate licensing if desired. A supportive, stable work environment with a standard Monday–Friday schedule (office hours approximately 9:00 AM – 4:30 PM). At Backus Properties, we value long-term relationships—both with our clients and our team. If you are a positive, dependable professional who takes pride in delivering excellent support and service, we would love to hear from you.