Production Administrator

Job Description

Job Description

Position Title: Production Administrator

Reports To: Director of Operations

Position Summary: The primary responsibility of the Production Administrator is to oversee both the internal and external production and delivery of ice cream and cheese. 

Job Duties:

• Maintains partnerships with cheese, milk, and ice cream vendors.
• The procurement, shipping and receiving of milk, cheese, and ice cream from approved vendors.
• Creates and follows production schedules for cheese and ice cream.
• Coordinates weekly order requests for milk and ice cream from vendors to communicate product availability and resource needs. 
• Develops and coordinates documentation for Production to use for purposes of recording inventory usage in the daily production process.

• Inventory management, Assists and coordinates Month-End Inventory Reconciliation. Compiles physical Inventory counts and provides documentation to the Finance Department for Month Financial close process.

• Coordinates cheese cutting staff, CLD driver, and production staff. 
• Keeps CDL driver records up to date and works with HR as needed. 

• Coordinates, fills, and delivers internal milk, cheese, and ice cream orders. 
• Works with accounting to make sure orders are managed and entered in SAP – Inventory Management System. 
• Properly receives in product and coordinates internal testing. Ensures that product is not released until COAs have been received and approved. 
• Responsible for shipping and labelling external wholesale orders appropriately.
• Make sure shipping and receiving dock runs smoothly and notify the appropriate business when their shipments are delivered. 
• Provides logistical support to shipping and receiving by managing early releases including preparation of BOL documents and coordinates carrier support with scheduled pickup times.
• Prepare confidential correspondence reports or other documents and assist in accounting and cost reconciliation.
• Coordinates the overall sanitation of the plant, making sure that sanitation is done correctly and on time. 
• Works with regulatory authorities to make sure permits and inspections are conducted and kept up to date.
• Order supplies on a regular basis to make sure the operations and sanitation of the plant continue on-schedule. 
• Performs other duties as assigned. 

Position Requirements:

• Position requires prolonged standing, bending, stooping, twisting, lifting products and supplies weighing fifty pounds, and repetitive hand and wrist motion.
• Ability to stand for four or more consecutive hours.
• Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure. 
• Work with cold and hazardous equipment as well as operating phones, computers, fax machines, copiers, and other office equipment.
• Must be able to take direction and delegate responsibilities.

• Able to work in a fast-paced environment.
• Able to work nights, weekends, holidays, and extended hours.
• Self-discipline, initiative, leadership ability and outgoing.

Education and Experience:

• College degree is preferred/desirable or 2+ years’ experience in a co-packing role.
• Highly detail-oriented mindset
• Ability to manage multiple priorities and maintain meticulous records.
• Highly proficient in all Microsoft 365 applications
• Inventory management system experience (SAP preferred) and bookkeeping and/or data entry.
• Must possess a valid driver’s license.