Administrative Specialist 3-Urology (Knoxville)

Administrative Specialist 3-Urology (Knoxville)

Knoxville, TN, United States

Job Description

Market Range: 06

Under the direction of the Department Chair, the Administrative Associate 3 oversees the daily administrative and financial operations of the Department of Urology. This position administers and coordinates the operational and administrative functions of the department. This position monitors and manages the budget and approves and processes all related business office procedures and documents.

Responsibilities

Facilitates and manages faculty recruitment/hiring process, submits open faculty positions for advertisement and oversees recruitment visits.

Prepares and submits dossiers for faculty appointments for newly hired faculty.

Advises the Chair and Committee Chair on rules and procedures related to promotion and tenures and meets the College of Medicine submission deadlines.

Directs and manages departmental special events, including guest speakers/lecturers, faculty recruitment visits, and annual departmental functions.

Advises faculty regarding the faculty evaluation process and entering activities in Digital Measures.

Manages accounting activities for expense accounts, oversees endowment accounts, and reconciles departmental, endowment and gift fund ledgers monthly including contributions/deposits.

Develops, prepares, and monitors departmental annual budget; prepares and reviews monthly budget reports and responsibility summaries.

Requests and approves work orders for construction services, facility planning, computer services, IT, and telephone services.

Advises and directs faculty on administrative, academic, and educational policies.

Performs other related duties as assigned.

Qualifications

EDUCATION:High School Diploma or GED.(TRANSCRIPT REQUIRED)

EXPERIENCE:Four (4) years of work-related experience; ORBachelor's Degree in lieu of experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to manage highly confidential information as required.
• Ability to act independently and administratively on behalf of the department and chairman in non-routine areas of responsibility.
• Ability to work effectively with staff, residents, faculty, administration, GME office, and affiliates in the community and national governing bodies/organizations.
• Skills in managing multiple diverse projects and deadlines efficiently.
• Excellent communication, organizational, interpersonal, and problem-solving skills

Job Info

• Job Identification 7471
• Job Category Administrative
• Posting Date 04/14/2026, 01:26 AM
• Job Schedule Full time
• Locations 1924 Alcoa Highway, Knoxville, TN, 37920, US

EEO/AA STATEMENT / NON-DISCRIMINATION STATEMENT

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the (EEO). Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.