Administrative Support

Administrative Support

DHS FORT SMITH AR - FORT SMITH, AZ 72904

Overview

Level Entry Position Type Full Time

Description

Summary

The purpose of this position is to provide administrative support to the HR office for background check processing. This position is responsible for processing formal background check documentation as well as input and the review of security forms related to the background investigation process for example, SF 85P, fingerprint cards and financial disclosure forms. Work is subject to audit and is critical to the organization. Responsible for monitoring of employment suitability of candidates considered for work with children and other positions. In addition, applicant will schedule and prepare cases for transmittal to the Department of Homeland Security for further processing of completed security forms.

All other duties as assigned.

Immediate Supervisor Position Title

Project/Program Manager

Job Duties

• Analyze PII determining suitability;
• Processes security employment suitability requests ensuring issuance on a need-to-know basis only;
• Perform personnel security checks, and utilizes the Electronic Questionnaire for Investigations Processing (e-QIP) to transmit documentation to the Central Suitability Office (CSO) and may transmit on occasion to the Office of Personnel Management (OPM);
• Initiates and completes all Childcare background documents, insuring accuracy and uploads to the CSO for processing;
• Reviews background check results and identifies any derogatory or disqualifying information that may have an adverse impact on the security employment suitability eligibility determination and/or assignment or retention in a position;
• Prepare correspondence, when security forms are not complete, to contractors or other individuals, stating what corrective action is required and provide deadline by which corrected forms need to be returned;
• Conduct follow-up confirming returned forms have been resubmitted and received within the deadline provided;
• Assist with the preparation and assembly of personnel security folders in accordance with office standard operating procedures;
• Responsible for assisting in entering information in database tracking system.

Qualifications

EDUCATION AND EXPERIENCE: Bachelor's Degree is preferred, at least an Associates degree is required. Candidate must have at least two (2) years of specialized experience in a personnel security discipline.

CLEARANCES, CERTIFICATIONS, LICENSES AND REGISTRATIONS: Tier II; ability to obtain a Secret Clearance.

CONDITIONS: The new hire or transferee will observe a three (3) month introductory period. With satisfactory criteria-based performance evaluation, the employee will advance to a regular employee status. If the evaluation is not satisfactory or during the introductory period or the employee does not meet expectations, the employee may be terminated.

SKILLS AND ABILITIES:

Professional verbal and written communication skills, with the ability to clearly articulate thoughts and ideas;

Analytical and interpretation skills including departmental, utilization, financial and operations data;

Demonstrate proficiency in the use of Microsoft Office Suite, primarily Excel, PowerPoint, and Outlook;

Interpersonal skills with the ability to work in a fast-paced environment and participate as an independent contributor with little supervision or as an active team member;

Demonstrates attention to detail, critical thinking, and reflects well on the organization. LANGUAGE SKILLS: Ability to read, analyze, and interpret complex documents. Ability to respond to sensitive inquiries or complaints. Ability to write speeches and articles for publication. Ability to present controversial or complex topics to a variety of groups.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to apply principles of logical thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.

Physical Demands

The job requires sitting approximately 60% of the time and walking or standing approximately 30% of the time. It requires lifting and carrying objects weighing up to 25lbs approximately 10% of the time, and requires frequent bending and reaching. Professionalism/Accountability

Meets annual regulatory requirements according to standards and policy. Demonstrates dependability. Accepts responsibility for own actions and practices. Aligns own work with organizational goals. Respects the ideas, opinions of all individuals. Maintains confidentiality and follows ethical standards.

Security Clearance Required *