Administrative Assistant - Property and Asset

Administrative Assistant Property and Asset

The Administrative Assistant position provides general office support to the Property Management and Asset Management Departments. The primary responsibility is to perform all administrative duties and provide additional support with special projects as needed. The schedule consists of Monday Friday, 9:00 am to 5:00pm. Spanish speaking required.

Responsibilities include but are not limited to:

• Property Management and Maintenance
• Mail out monthly rent bills, recertification packages, late rent notices, and other correspondence.
• Provide attorneys and residents with updated rent ledgers.
• Assist residents with requests (i.e. copies of leases, ledgers, rent payments, shelter verifications, etc.).
• Update the Vacancy, Recertification and other reports as needed.
• Maintain and canvas the waiting list for potential residents to help fill vacancies and send out applications.
• Follow up with tenant complaints and assist in bringing the matter to a resolution.
• Provide support for tenant recertifications and leasing.
• Provide backup support in creating work orders and answering calls.

Experience and Qualifications: Collage degree preferred, High School Diploma/GED required. Three or more years of administrative and/or receptionist experience required. Ability to multi-task with a high degree of organization and efficiency is a must. Experience working in a social service or property management setting is preferred. Excellent oral and written communication skills is required. Microsoft Office including Word and Excel required.

Agency Profile & Employee Expectations: Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

Occupational Safety and Health Administration (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.