Real Estate Assistant

Real estate assistant or executive assistant experience: minimum 3 year (Required) Self-sufficient and proactive Exceptional attention to detail and ability to take ownership Driver's License (Required) Full Job Description Premier Estate Properties, founded in 1993, is the only leading real estate company that presents properties exclusively in excess of One Million Dollars. Real Estate Administrator For Kevin R. Kreutzfeld, P.A. – A Top Producer with Annual Sales In Excess of $80 Million The primary function of the Real Estate Administrator is to perform a wide range of secretarial and administrative duties while maintaining the highest level of professionalism. The ideal candidate is highly presentable, demonstrates impeccable follow-through, possesses exceptional verbal and written communication skills, and maintains outstanding attention to detail. Successful performance of these activities should enable Team Principle to focus more effectively on business growth and impeccable client service Key Responsibilities: Executive & Administrative Support Manage and coordinate the agent's calendar, appointments, meetings, and scheduling priorities Maintain and prioritize daily task lists, workflows, and project deadlines Assist the agent in achieving business goals while maintaining operational efficiency Answer incoming calls with professionalism and exceptional client service Prepare listing presentations, comparative market analyses (CMAs), and client presentation materials Maintain detailed client activity records, including calls, notes, follow-ups, and CRM updates Assist with general office administration and special projects as assigned Transaction Management Coordinate all transactions from executed contract through closing Prepare and manage documents through AppFiles, DocuSign, and other transaction platforms Monitor critical deadlines, escrow deposits, inspection periods, financing milestones, and compliance requirements Serve as a liaison between clients, title companies, lenders, inspectors, attorneys, and cooperating agents Ensure all parties remain informed throughout the transaction process Maintain accurate transaction files and records Listings & Marketing Coordination Manage and audit active listing inventory Upload, maintain, and update listings within MLS (Matrix) Coordinate all listing photography, videography, floor plans, and marketing media Oversee listing launch activities including signage, brochures, fact sheets, CRM setup, and vendor coordination Coordinate print and digital marketing campaigns, including email blasts, direct mail, social media content, and magazine advertising Collaborate with marketing partners, designers, photographers, and vendors to ensure timely and accurate delivery of marketing materials Review all marketing content for quality, accuracy, and brand consistency Client & Showing Coordination Schedule, confirm, and coordinate property showings Conduct showing follow-up and collect feedback from agents and prospective buyers Prepare showing materials and property information packages Maintain communication with sellers regarding showing activity and market feedback Occasionally assist with property showings, open houses, or special events when needed Reporting, Events & Market Research Prepare and coordinate broker opens, private events, and open houses Generate and deliver seller activity reports Maintain daily MLS market reports and competitive market tracking Assist with property research, market analysis, and data collection Support client presentations and business development initiatives with relevant market information Preferred Skills Superior Customer Service Skills MS Office (Word, Excel, Outlook, Powerpoint) Canva or Adobe Design Products Exceptional verbal and written communication skills Excellent organizational and time management skills Strong interpersonal skills and ability to multitask in a fast-paced environment Many candidates applying for this position are pursuing careers as licensed real estate agents. While there may be opportunities to gain exposure to the luxury real estate industry, this position is fundamentally an administrative and operational role—not a sales position. Candidates seeking immediate opportunities to build a personal real estate sales business, generate leads, or transition quickly into a full-time agent role may find that this position is not the right fit. The ideal candidate is someone who genuinely enjoys organization, client service, and helping a business run efficiently behind the scenes. Compensation Pay From $75,000 per year Schedule Monday to Friday Weekend availability Job Type: Full-time Paid time off Application Question(s) Do you have at least 2 years of experience directly supporting a residential real estate agent, team, or brokerage in an administrative, executive assistant, transaction coordination, or operations capacity? #J-18808-Ljbffr