Accounting & Operations Coordinator

Accounting & Operations Coordinator High-End Residential & Commercial AV

Hive designs and installs high-end home automation systems for some of Tampa's most beautiful homes, as well as advanced technology solutions for commercial spaces. We're growing fast and looking for a sharp, detail-oriented Accounting & Operations Coordinator who takes pride in clean financials, understands the importance of job costing across both residential and commercial projects, and wants to work with a team that actually cares about doing things right. This is not a purely administrative role. We're looking for someone who can own the AP/AR process, manage recurring billing, and ensure our financial data in SimPRO and QuickBooks is airtight.

What You'll Be Doing You'll be trusted to handle the financial pulse of our daily operations, including:

• Managing Accounts Receivable, ensuring progressive invoices and final payments are issued and collected on time for both residential and commercial clients
• Managing Accounts Payable, verifying vendor bills against purchase orders before payment
• Processing and managing recurring billing for our high-end Hive Care Optimization Plans
• Ensuring accurate job costing and margin tracking within SimPRO
• Reconciling bank and credit card accounts in QuickBooks
• Assisting the Director of Finance with weekly flash reports and month-end close preparation
• Coordinating with the Service and Project Management teams to ensure all billable hours and materials are captured
• Handling light operational duties, including vendor communications and onboarding paperwork
• Serving as a professional, friendly point of contact for client billing inquiries

You won't be rushed to "just make the numbers match." Accuracy, accountability, and clean data matter here. What We're Looking For This role is a great fit if you:

• Have 25 years of bookkeeping, AP/AR, or accounting coordination experience
• Have experience with QuickBooks (SimPRO experience is a massive plus)
• Take pride in tracking down discrepancies and protecting company margins
• Understand progressive billing and job costing (construction or trades experience is highly preferred)
• Can communicate professionally with high-net-worth clients, commercial general contractors, and premium vendors
• Want to grow your financial skills, not just punch a clock

Not a fit if:

• You dislike detailed work or leave loose ends in reconciliations
• You prefer chaotic environments where "close enough" is acceptable
• You need constant supervision to follow up on unpaid invoices

Pay & Benefits

• $20$30 per hour, depending on experience
• Full-time, steady work in a professional office environment
• Health, dental, and vision insurance
• Paid time off
• Opportunity for advancement as the company grows

Why Hive

• Work for a company that installs incredible technology in luxury homes and commercial environments
• A team that values accuracy, professionalism, and continuous improvement
• Clear expectations, solid communication, and respect for your skillset
• Room to grow into more senior financial roles as we scale

If you're an experienced accounting professional who wants better standards, clear processes, and a company that takes pride in its work, we'd love to talk.