Contracts Administrator

Job Description

Job Description

This is a hybrid role reporting to our Itasca, IL or Norwalk, CT office.

Position Overview:

This position is primarily responsible for the preparation, review and execution of documents, and the day-to-day oversight for all phases of the documentation process for Mitsubishi HC Capital America, Inc. (MHCA)’s Transportation Finance Division in accordance with MHCA’s policies and procedures. Provide effective customer service for both internal and external customers by utilizing expertise in finance documentation and strong working knowledge of vehicle and equipment financing structures.

Commitment to Internal Control:

The incumbent must understand, abide, and uphold the system of internal controls related to the essential duties and responsibilities of the position.

Primary responsibilities for this position include, but are not limited to:

• Prepare documents for MHCA’s Transportation Finance Division in accordance with MHCA’s policies and procedures in a timely and accurate manner
• Perform pre-funding reviews/audits of all documentation packages submitted by dealers, brokers, and MHCA’s marketing staff to satisfy credit approval requirements
• Work closely with dealers, brokers, and MHCA’s marketing staff to correct documentation deficiencies
• Monitor the document safekeeping process as well as day-to-day tracking of documentation by scanning all executed documents into the Documentation Repository
• Ensure timely electronic filing of Uniform Commercial Code financing statements to perfect MHCA’s security interest
• Follow up on the Docs and Funding Incomplete queues to ensure prompt resolution.
• Occasionally, contact insurance agents to obtain correct Certificates of Insurance per MHCA’s requirements.
• Assist Senior Contract Administrators in processing Transfer and Assumptions, Residual Refinances as loans and leases, and other Amendments (VIN, Name, Payment Due Dates).
• Ensure documentation is in strict compliance with all state and federal mandates and coordinate with legal counsel regarding documentation issues.
• And all other duties as assigned.

KPI’s (Key Performance Indicators):

• Number of docs and fundings per day
• Quality Score

Responsibility and Decision-Making Authority:

• Act independently
• Decision making within Company policy.

Management/Supervisory Responsibilities:

• N/A

Qualifications:

• Software: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Platforms and Tools: Salesforce, Vision, OnBase, Box, InfoLease, T-value, DocuSign, OneSpan

Competencies:

• Communications

• Oral and Written Communications
• Ability to Transmit Information

• Interpersonal Relationships
• Interpersonal Communications

• Ability to work in a team
• Technical and Professional – Detail-oriented
• Personal Qualities

• Adaptability
• Self-motivated

• Entrepreneurship – Client-oriented

Education and Experience:

• BS/BA degree in Business or Finance, or demonstrated capability in similar capacity in equivalent experience
• Five plus years related experience with Contract Administration of financial instruments (emphasis on equipment leasing a plus) and knowledge of governing laws within the United States

Licensing and Certification:

• May be required for specific job assignments

Tools and Equipment Used:

• Personal computer, phone, and other typical office equipment

Working Hours:

• Hours may vary and require evening work depending on business needs and require working overtime

Travel:

• Occasional travel related to attendance at industry seminars or other offices of the company

Physical Demands:

• Digital dexterity and hand/eye coordination in operation of office equipment
• Light lifting and carrying of supplies, files, etc.
• Ability to speak to and hear customers and/or other employees via phone or in person
• Body motor skills sufficient to enable incumbent to move from one office location to another

The job description does not constitute an employment contract, implied or otherwise, other than an “at will” relationship and is subject to change by the employer as the needs of the employer and requirements of the job change,

The position is exempt and the salary will be between $68,900.00 and $77,400.00 with an opportunity to earn a discretionary annual bonus.

The salary range is determined and based on internal equity, market data/ranges, applicant's skills, prior relevant experience and education.

Additional benefits:

- Medical, Dental, and vision plans

- 401(k) and matching

- Paid Time Off

- Company Paid Life Insurance

- Employee Assistance Program

- Training and Development Opportunities

- Employee Discounts