Bond Control Specialist

Job Title

Under the direction of the Executive Director, performs a variety of duties in support of bond projects; assists in the development and oversight of bond program schedule, architectural agreements, construction contracts; manages and supervises budget and cost control, cost estimation, contract change management; prepares and maintains various reports and records related to bond projects

Essential Duties

Perform complex and technical accounting work in the maintenance and analysis of records of revenues, expenditures and special program/project funds.

Oversee accounting of bond, construction and other special funds; monitor and prepare periodic reports on special funds; conduct special expenditure analysis and audits to ensure full reimbursement of district costs in connection with construction and special fund expenditures.

Provide information and reports to auditors, County personnel, Internal Revenue Service, State Franchise Tax Board, and other governmental agency representatives.

Serve as a liaison between the District and other entities and coordinate services to ensure services are carried out in accordance with established District standards, policies and procedures.

Coordinate contract procurement activities associated with the development and/or negotiation of architectural and engineering, construction, goods, general and/or professional services contracts.

Collaborate with other accounting personnel to ensure accuracy of accounting records; perform detailed analyses of contractor cost proposals, bids, amendments, and change orders to maximize value and minimize cost of goods and services to the district.

Draft and review contractual documents consistent with district policies and California Education and Contract Codes.

Responsible for gathering, consolidating, producing, and incorporating into reports all required costs, schedule, change, progress, and performance data as required for bond project reports.

Visit project sites regularly to obtain first hand understanding and monitoring of current status of projects.

Administer the contract change process.

Develop the quarterly bond program oversight report.

Maintain contract files and records as required.

Knowledge, Skills and Abilities

Knowledge and Skills: Knowledge of governmental accounting principles and practices related to planning, design, construction, rehabilitation, remodeling, maintenance and operation of school building facilities; applicable local, state and federal laws, rules, regulations and policies governing public procurement and contract administration processes; District organization, operations, policies and procedures; operation of computer and related software; modern office practices, procedures and equipment; financial record keeping and report preparation techniques; oral and written communication skills; telephone and electronic mail techniques and etiquette; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy.

Abilities: Ability to understand technical processes, quantity determinations, and mathematical and financial records as required; compile and analyze information and prepare comprehensive reports, lists and other materials; read, interpret, apply and explain rules, regulations, policies and procedures; operate a computer and related software at and advanced level; learn new software programs; operate standard office equipment; meet schedules and timelines; compose correspondence and written materials independently; maintain accurate records, including automated records; communicate effectively both orally and in writing; establish and maintain cooperative and effective working relationships with others.

Education and Experience

Any combination equivalent to:

• Graduation from a recognized college, university with a major in accounting, finance, business or public administration or closely related field
• At least three years of responsible experience in accounting and procurement, preferably in a school or governmental agency

Working Conditions

Environment: Office environment subject to considerable distraction and noise from constant interruptions and office activities; occasional outdoor construction environments to monitor construction projects.

Physical Demands: Sitting and viewing a computer monitor for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; hearing and speaking to communicate and exchange with others on the phone and in person; seeing to read a variety of materials; walking over rough and uneven surfaces in construction areas and outdoors.