Buyer

Job Summary

The Buyer is responsible for procuring essential goods and services with the best possible cost, quality and delivery time. The Buyer reviews and analyzes procurement requests for complex materials, services, and supplies. The Buyer designs, plans, and executes the most effective procurement, consistent with MBTA policies and, when applicable, Federal Transportation Administration regulations.

Duties & Responsibilities

Design and manage the procurement process from requisition to delivery, ensuring compliance in accordance with MBTA procurement policies and procedures and, when applicable, FTA regulations.

• Prepare bid documents and conduct sealed bids, including all required MBTA and FTA certifications and forms, using multiple bidding platforms and proper UNSPSC and NAICS codes. Lead Bidders' Conferences when necessary.
• Review and analyze bids received for compliance with requirements, tabulate bids received and assist stakeholder departments in the review and approval process.
• Address inconsistencies with bids and negotiate pricing and terms.
• Prepare cost and price analysis and/or single bid justifications to assist in the technical and financial evaluation of bids to determine vendor selection and fairness of price.
• Draft supplier contracts, amendments, and change orders in accordance with MBTA legal standards and coordinate the approval process consistent with the MBTA's Delegation of Authority.
• Review and approve Sole Source Justifications when applicable.
• Partner with Stakeholders across functions to advance procurement activities.
• Develop complete procurement documentation for contracts, bids, and purchase orders including all MBTA and, where applicable FTA requirements.
• Source goods and services with Massachusetts state contracts and MBTA-approve consortium agreements when applicable.
• Respond to each inquiry, whether from a supplier or co-worker in a timely, professional and courteous manner.
• Approve purchase orders up to $5,000 value.
• Perform related duties and projects as assigned.

• No direct reports.

Minimum Requirements & Qualifications

• Bachelor's degree from an accredited institution in Supply Chain Management, Business Administration, Finance, or a related field.
• Three years (3) of experience in purchasing or procurement of goods or services or a related financial role.
• Ability to work independently and manage multiple multi-million-dollar projects simultaneously.
• Proficiency with Microsoft Office software including Word and Excel, familiarity with financial systems, purchasing applications, and/or web-based, hosted procurement software.
• Demonstrated ability to interact effectively with senior leadership of internal departments, suppliers and others involved in the procurement process.
• Experience in vendor management and supplier relationship management.
• Excellent communication skills, customer service, conflict resolution and presentation skills.

Substitutions

• A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate's degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience.

Preferred Experience & Skills

• Bachelor's degree from an accredited institution in Supply Chain Management, Business Administration, or a related field.

Job Conditions

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
3. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff: During declared "