Substitute-Admissions and Records Officer Continuous Applicant Pool

Salary : $69,763.20 Annually
Location : 380 East Aten Road, Imperial, CA
Job Type: Classified Substitute
Job Number: SUB-AARO
Division: Admissions & Records
Opening Date: 07/05/2025
Closing Date: Continuous


Representative Duties

BASIC FUNCTION:
Under the direction of an assigned supervisor, plan, organize, coordinate, and participate in the specialized and technical processing of admissions and records programs and services.

DISTINGUISHING CHARACTERISTICS:
Incumbents in this classification perform specialized admissions and records duties to support the district's admissions and records department, prepare, organize, and maintain student records. This classification assists in gathering student data and institutional research and provides a leading role in admissions and records.

ESSENTIAL DUTIES & RESPONSIBILITIES:
The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.

1. Assist in the planning, organizing, and conducting the admissions and registration processes; coordinate and implement on-line registration procedures.


2. Perform complex, detailed, and responsible technical duties that require specialized and extensive knowledge of admissions and records guidelines and regulations.


3. Provide technical assistance and information to students, the public, and staff with questions regarding admissions and records processes and procedures.


4. Coordinate and work with special groups and programs to ensure priority registration is entered correctly and compliant with regulations. Coordinate and process late registration.


5. Provide outreach and marketing related to admissions and records; participate in meetings, conferences, and training as required.


6. Assist in organizing and coordinating the attendance accounting records including opening day rosters, and census rosters; assure the proper filing and maintenance of attendance records and reports.

7. Process Academic Renewal Petitions and work with counselors to ensure students meet the requirements for Academic Renewal.


8. Assist evaluator in the review, evaluation, and maintenance of academic records and transcripts; assist in determining if courses from other institutions meet requirements.


9. Coordinate, organize, and implement the Academic Standing process and notify students on their probation or dismissal status each term.


10.Assist and train staff and student workers as necessary.


11.Coordinate with the necessary departments to set up academic terms; update appropriate forms affecting student enrollment.


12.Provide specialized admission, registration, attendance, and enrollment information to faculty, staff, students, and administrators.


13.Assist in developing and producing enrollment reports for the Chancellor's Office and other reports as assigned.


14.Perform job-related duties as assigned.

For full job description, click

Minimum Qualifications

Education and Experience:

Any combination equivalent to an associate's degree and three (3) years of student services or related field experience.


IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 22 ON THE CLASSIFIED SALARY SCHEDULE: Salary placement is at Step 1. Please click to review current salary schedule.

For Additional inquiries please contact: Gina Snow
HR Recruiter
Phone: View phone number on click.appcast.io
Email:

EEO Information

Other Requirements:
Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.
Employer/employee paid medical coverage options, dental, vision, and life insurance. For additional information, click


Earned annual sick leave.


Earned annual vacation leave for classified and confidential classified employees.

Enrollment in a California Retirement System.
01


Did you read the Minimum Qualifications?

• Yes
• No

02


Substitute and/or Continuous pool positions are generated, and applications are distributed on an as needed basis. This means that while a position may not be immediately available, your application remains on file and may be considered for upcoming substitute or temporary opportunities for up to one year from the date of initial job posting. As needs arise, we will reach out to individuals in this pool based on availability, qualifications, and fit for specific roles. This position you are applying for may not be immediately available, and the purpose of this recruitment is to build a pool of candidates. Please indicate your understanding by selecting "yes" or "no."

• Yes
• No

03


Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.

• Yes
• No

04


Supplemental Question A: What in your background and experience make you particularly well suited for this position at Imperial Valley College?
05


Supplemental Question B: How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position?
06


Supplemental Question C: Discuss your experience working with diverse populations. How do you encourage and empower individuals from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand.
Required Question