Administrative Assistant (Part-Time)

Job Description

Job Description

Administrative Assistant - Part-Time 

Pay Range: $15.91 to $17.90 hourly
Schedule: Part-Time, 28 hours per week
Reports To: Chief Executive Officer (CEO)

What We Do:

At Bauer, we empower children and their families to thrive. Bauer Family Resources mission is at the heart of every program and service offered to our community. It is our belief that every child and family has a desire for a life that is filled with success, strong family and community connections and hope for tomorrow. Bauer's work is measured against this mission statement to ensure we are true to it.

Our Workplace Culture:

We are building a culture of belonging where every person is supported in bringing their authentic self to work and doing their best work. Our culture is grounded in collaboration, personal growth, and well-being. We care about each other, ourselves, our communities, and the environment in which we live. We treat others with respect, humility, and patience.

Bauer Family Resources does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, veteran status, marital status, or an individual's status in any group or class protected by local, state, or federal law. At Bauer, we encourage diversity and promote equality.

Position Summary:

The Administrative Assistant provides high-level administrative and operational support to the Chief Executive Officer. This role is ideal for someone who is organized, professional, detail-oriented, and comfortable managing multiple priorities.

The Administrative Assistant works closely with the CEO, Executive Team, Board members, committees, vendors, and community partners. Because this position supports executive operations and organizational governance, confidentiality and discretion are essential.

What You'll Do

• Manage the CEO's calendar, meetings, appointments, and events
• Coordinate meeting locations, virtual links, agendas, materials, and logistics
• Resolve scheduling conflicts and help prioritize appointments
• Confirm attendance and communicate meeting details
• Attend Executive Team, Board, committee, and other assigned meetings
• Record, prepare, and distribute accurate meeting minutes
• Maintain official meeting minutes, governance documents, and organizational records
• Prepare meeting packets, agendas, reports, and supporting materials
• Assist with planning and carrying out annual fundraising events
• Coordinate event vendors, invitations, sponsorships, registrations, timelines, and logistics
• Track event deadlines, tasks, and follow-up items
• Assist with special projects, research, data collection, and administrative initiatives
• Order and maintain office and meeting supplies for executive operations
• Complete occasional local errands and special projects assigned by the CEO

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities may change based on organizational needs.

What We're Looking For:

• High school diploma or equivalent required
• Associate degree preferred
• At least 2 years of administrative support experience
• Experience supporting senior leaders or an executive office preferred
• Experience working with nonprofit executives, boards, or leadership teams preferred
• Experience coordinating events, fundraising activities, or community engagement preferred
• Experience supporting Board or governance processes preferred

Knowledge and Skills:

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Strong written and verbal communication skills
• Strong organization and time management
• Ability to manage several priorities and deadlines
• High level of professionalism and confidentiality
• Accurate note-taking, recordkeeping, and meeting-minute preparation
• Strong attention to detail
• Problem-solving and initiative
• Ability to work independently and collaborate with different stakeholders
• Knowledge of nonprofit governance and Board meeting processes is a plus

Schedule:

This position is scheduled for approximately 28 hours per week. Occasional flexibility may be needed to support Board meetings, fundraising events, special activities, or other responsibilities outside normal business hours. Occasional local travel or errands may also be required.

Benefits:

Benefits and programs may be available based on position, scheduled hours, and eligibility requirements, including:

• Matching 401(k)
• Paid Time Off
• Paid Holidays, when eligible
• Employee Wellness Programs
• Professional Development Opportunities
• Community Involvement
• Employee Assistance and Mental Health Resources
• Additional benefits based on position and eligibility

 

Bauer Family Resources, Inc. is an Equal Opportunity & Affirmative Action Employer.

Bauer Family Resources is a Drug-Free Workplace.