Senior Proposal Specialist - Federal

Senior Proposal Specialist - Federal

Job Locations


US-CA-Concord | US-FL-Jacksonville

Requisition ID


2026-12811

Category


Marketing and Proposal Support

Overview

Gilbane Building Company is seeking an experienced Senior Proposal Specialist to lead strategic proposal and marketing activities within our Federal Division. This role is ideal for a highly motivated professional who excels at managing complex pursuits, crafting compelling content, and driving brand visibility. As a key member of our marketing team, you will work independently and collaboratively to develop high-impact proposals, campaigns, and communications that resonate with our federal clients. If you have a passion for strategic and technical content writing, a keen eye for detail, and the ability to work flexibly in a virtual team environment spanning various time zones, then this is the perfect opportunity for you to excel alongside a team of dynamic, like-minded individuals collaborating on exciting projects worldwide.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

Leads the development and production of client qualifications, proposals, and presentations with a focus on quality, creativity, and meeting client deadlines independently
• Manages content development and pursuits process directly with the Business Development (BD) team
• Crafts compelling story content about clients, projects, people, and Gilbane and incorporates these differentiators into deliverables that address the unique client needs
• Ensures all external content and client deliverables align with Gilbane's brand standards and messaging guidelines
• Participates in presell meetings and strategic brainstorms
• Leads the development and execution of marketing campaigns, branded content, awards and speaking submissions, and local event support to increase Gilbane's market visibility
• Leads the development of internal and external communications including newsletters, press releases, website content, social media posts, eblasts, and content for other digital channels
• Oversees the organization and maintenance of digital assets, ensuring efficient categorization and searchability while providing guidance and support to entry-level team members
• Leads data maintenance for assigned geography to ensure data integrity
• Conducts research for the different market sectors to understand our clients including who they are, what's top of mind and key trends; analyzes, interprets, and communicates research with BD partners and local leadership as needed
• Leads close-out process of sales and marketing deliverables
• Develops a strong knowledge of the AEC industry and Gilbane's capabilities across each sector, locally and nationally
• Builds and maintains a robust operational network to facilitate storytelling and identify value adds about our projects
• Visits jobsites regularly to enhance operational partnerships, take photos, and interview project teams for future content opportunities; ensures content is organized and cataloged for future use
• Collaborates effectively with cross-functional teams to deliver high-quality external content and client deliverables, ensuring clear communication, mutual support, and a cohesive approach to problem-solving
• Mentors, coaches, and trains less experienced team members
• Leads multiple deliverables concurrently and has a strong ability to multi-task independently
• Participates in professional or community organizations and begins to explore opportunities for committee or other leadership opportunities
• Stays abreast of new marcom trends and tools
• Supports a positive and inclusive work environment

Qualifications

EXPERIENCE/EDUCATION

• Bachelor's degree in Business, Marketing, or a related field
• 5-7 years of proposal experience within the federal defense construction sector
• Or equivalent combination of education and experience
• Strategic and technical content writing experience is a must

KNOWLEDGE, SKILLS & ABILITIES

• Technical Skills : Advanced level skills in Microsoft Office and MS Teams are required; proficiency in Adobe Creative Suite desired

• Professional Development: Excellent time management, organization, and communication skills; excels in working independently and collaboratively in a team; advanced writing and critical thinking skills; strong at process management

• Business Acumen: Mastery of Gilbane services and advanced knowledge of construction management and industry awareness as a whole

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For Concord, this ranges from $115,000.00-$145,000.00 plus benefits and retirement program.

For Jacksonville, this ranges from $94,000.00-$120,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Note to Recruiters, Placement Agencies, and Similar Organizations : Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.

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