Business Executive Assistant

divh2Business Executive Assistant/h2pArlington, VA/ppWe are looking for a sharp, detail-oriented Business Executive Assistant to act as a central hub for our operations. Unlike a traditional EA role, this position is deeply integrated into our revenue cycle and business logistics. You will be responsible for managing the billing process for new sales, ensuring clients pay on time, and orchestrating our presence at national conferences. The ideal candidate is someone who is as comfortable in a spreadsheet as they are booking a complex multi-city travel itinerary./ph3Key Responsibilities/h3ulliGenerate and send invoices for new sales and recurring renewals./liliProactively follow up with clients on outstanding payments to ensure healthy cash flow./liliMaintain organized records of all billing communications, vendor registration, and payment statuses./liliResearch, book, and manage end-to-end travel (flights, hotels, ground transport) for the business dev team./liliHandle registration, booth logistics, and materials shipping for industry trade shows and conferences./liliReconcile travel expenses and ensure they align with company budgets./liliAct as a professional point of contact for clients regarding administrative and billing inquiries./liliSuggest and implement ways to streamline office operations./liliAssist with research and administrative tasks related to business growth and operations./li/ulh3Qualifications Skills/h3ulliPrevious experience with billing, invoicing, or basic accounting is highly preferred./liliA highly organized, systems-oriented professional who excels at managing concurrent workstreams within a fast-paced startup environment./liliAbility to maintain a firm but polite approach, navigating past-due accounts with high emotional intelligence to secure payment while strengthening the client relationship./liliProficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel./liliHigh level of integrity when handling sensitive financial and company data./li/ulh3Benefits/h3ulliCompetitive Salary/liliStock Option/liliMedical, Dental, and Vision Insurance/lili401K/liliPaid Vacation/liliTen paid holidays per year/liliFriendly and Learning environment/li/ulpPay Range: $60,000 - $75,000/ph3About CaseGuard/h3pCaseGuard is a software company that helps law enforcement agencies, federal agencies, hospitals, schools, airports, and others manage all their media redaction needs in one easy-to-use redaction software. CaseGuard Studio is one of a kind. Our team is driven by a passion for great software design, creating great products, and creative processes; CaseGuard implements innovative ideas across multiple services and agencies. We invest in people. We nurture skills consistent with our values and our future strategy. Our passionate pursuit of excellence, the application of our creativity to solve our clients challenges, our technical expertise, and our collaborative spirit are measures of our success./p/div