Director of Facilities, Maintenance and Planning

POSITION TITLE


2110 DIRECTOR OF FACILITIES, MAINTENANCE, AND PLANNING


GENERAL DEFINITION AND CONDITIONS OF WORK


Performs difficult professional and difficult administrative work strategic leadership planning, directing and supervising the staff and programs of the facilities and maintenance department; does related work as required. Work is performed under the general supervision of the Superintendent of Schools. Supervision is exercised over all departmental personnel.


This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for depth perception, color perception, preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions, noise, hazards, and atmospheric conditions.


ESSENTIAL FUNCTIONS/TYPICAL TASKS


This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with

• Strategic leadership of Capital Planning, implementing and supervising facilities and maintenance support services including: capital improvement programs, construction, custodial services, buildings, grounds, warehousing, environmental and equipment maintenance, and archived records storage.
• Formulates, recommends, analyzes and controls budgetary and expenditure actions for the department;
• Assists the Division Purchasing Agent to manage architectural and engineering services, bid processes, contractor selection, and construction administration.
• Ensures projects comply with local, state, and federal regulations, including building codes, fire codes, ADA requirements, and environmental standards
• Plans, develops, and assists in maintaining a comprehensive long-range Facilities Master plan and maintenance schedule;
• Coordinates inspections with fire marshal, health department, and other regulatory agencies.
• Coordinates the preparation of bid specifications and competitive procurement of materials, supplies and services;
• Oversees environmental compliance, including hazardous materials management and air quality standards.
• Supervises the receipt, storage and disbursement of materials and supplies;
• Identifies cost efficiencies and operational improvements;
• Ensures compliance with all applicable safety regulations, including OSHA standards and state education facility requirements.
• Prepares appropriate correspondence, attends staff, Board and other meetings;
• Analyzes, approves and assigns building maintenance requests;
• Works with building administrators and central office staff to determine maintenance needs for facilities;
• Processes requests for student records;
• Coordinates the selection of architectural and engineering firms for school construction projects;
• Oversees turf management, irrigation systems, snow and ice removal, and outdoor equipment maintenance with school building administrators and contractors.
• Coordinates emergency services and management; coordinates use of facilities for emergency services;
• Coordinates with the City of Suffolk for Capital Improvement Plan development, facility use requests, and land use discussions and meetings;
• Performs related tasks as required.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.


KNOWLEDGE, SKILLS AND ABILITIES


Thorough knowledge of the principles, practices and procedures of school administration; comprehensive knowledge of the general laws and administrative policies governing public purchasing, storage and audit of materials, supplies and equipment; thorough knowledge of building maintenance services and procedures; thorough knowledge of building design and construction practices; ability to develop and present ideas effectively, orally and in written form; ability to establish and maintain effective working relationships with associates, the School Board and the general public.


EDUCATION AND EXPERIENCE


Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in public or business administration, education or related field and extensive and increasingly responsible experience in building operational and support services.


FLSA STATUS


Exempt


AA/EOE STATEMENT


This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.