Administrative Assistant/Job File Coordinator
$17 - $20 per hourSERVPRO
Job File Coordinator
SERVPRO Team Warnecki is looking for a new Job File Coordinator. In this position, you will make a difference each and every day. We have a sincere drive toward helping our customers recover from fire and water damage making it "Like it never even happened"! We are seeking someone who is comfortable working hard in challenging situations, enjoys helping people, has excellent communication skills, and is a true self-starter a "figure-it-outer." We need someone dedicated, focused, optimistic, highly organized, and a serious multi-tasker. If you are dependable, proactive, and excited about routinely exceeding expectations, you may be our perfect fit. As a valued SERVPRO Team Warnecki employee, you will receive competitive pay and the opportunity to learn and grow within a fast-paced, supportive office environment.
Job Description
Perform all project coordinating tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform general office duties such as drafting correspondence, filing, and creating reports. We will train you.
Responsibilities
- Provide excellent customer service
- Receive general phone calls and actively communicate with adjusters and project managers
- Receive and dispatch lead calls and job referrals
- Perform detailed and accurate data entry, including analyzing dispatch reports
- Coordinate crew and job scheduling
- Perform general administrative duties
- Assist other departments as needed
- Monitor job file status and job file audit status
- Maintain job file WIPs
- Monitor and ensure client requirements are followed
- Review and validate initial field documentation
- Create preliminary estimates
- Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
- Maintain internal and external communications
- Complete and review job file documentation for final upload and audit process
- Perform job close-out
Qualifications
- 1+ year(s) of administrative, office-related, or business experience
- Working knowledge of current business software technologies required
- Experience in commercial cleaning, restoration, or insurance industry desired
- Customer service, quality assurance, and scheduling experience a plus
- Ability to remain calm and professional during stressful situations
- Excellent organizational skills and strong attention to detail
- Very self-motivated and goal-oriented
- Ability to work in a fast-paced, team-oriented office environment
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Ability to learn new software, including Xactimate and proprietary systems
- Access to a reliable personal cell phone for business-related communication and multi-factor authentication (authenticator apps) during work hours
- Ability to successfully complete a background check subject to applicable law
Compensation: $17.00 - $20.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
- ...documents and ensure their accuracy and timely release. You will process all incoming and outgoing documents, maintain project files, and assist in audits to meet compliance standards. The ideal candidate will have at least 3 years of experience in a related field,...SuggestedWork at office
- ...support company is seeking full-time Patent Support Specialists in Alexandria, Virginia. Responsibilities include reviewing and e-filing prosecution documents with the USPTO and managing an independent workload. Ideal candidates will possess strong proofreading, organizational...SuggestedFull time
- ...friendly, reliable, and detail-oriented Admin Assistant for Tax Season Assignment --with... ...customer care, appointment scheduling, filing, scanning, management support, and tax... ...training will be provided), among other administrative duties as assigned. Candidate must possess...SuggestedFull timeWork at office
$18 - $22 per hour
...Private Dining Coordinator / Administrative Assistant Join a winning team! This isn't just your next job it's your opportunity to be part of an amazing team that delivers on our promise to meet and exceed our guest's experience the moment they walk through our doors...Suggested- ...development. The Business Office Assistant plays a vital role in... ...large departments by handling administrative duties, managing communications... ...including data entry, filing, and document management... ...calendar management, and meeting coordination Maintain office organization...SuggestedWork at office
$39 - $48 per hour
...Administrative Assistant/Staff Officer Play a vital role in supporting critical national security... ...for executive review, signature, and filing, with emphasis on civilian award... ...organizational relationships and external coordination requirements Familiarity with...Temporary workWork at office- ...Description Job Description Pest Control Administrative Assistant Matar Termite & Pest Control... ..., and follow-up services. Coordinate technician routes and daily service schedules... ...assistance. Maintain organized filing systems, customer databases, and company...Work at officeLocal area
- ...Part-Time Admin & Filing Assistant Vienna, Virginia, United States About the Job Part-Time Admin & Filing Assistant We're a small but fast-moving team at Silent Falcon, and we're looking for someone who can jump in and help us stay organized. We're building quickly...Part timeWork at office
- ...remote position based in Lorton, Virginia. The role includes downloading and verifying records, performing data entry, and maintaining files. Candidates should have a high school diploma and relevant experience with document management tools. This role allows for...Remote job
$58k
...Forensic Services Admin Asst/Commitment Hearing Coordinator State Role Title: Executive Secretaries and Administrative Asst Hiring Range: Up to $58,000 Pay Band: NV... ...Services Liaison and Pre‑Trial Administrative Assistant. The ideal candidate will have excellent customer...$60k - $65k
...Judicial Administrative Assistant Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC... ...documents, and project timelines. Coordinate outgoing mail and packages, ensure legal... ...Maintain hard copy and electronic filing system for all administrative matters...For contractorsWork at office- ...Description Curzon is seeking an Office Manager / Executive Assistant to become a key member of our team. We’re looking... ..., check references and assist with benefits administration Responsible for maintaining company filing system with an eye to evolving the office to...Temporary workWork at officeLocal area
- ...Administrative Assistant Opportunity Are you looking for your next challenge? Are you ready to... ...administrative functions including IT coordination, security/visitor management, building... ...Maintain classified and unclassified file structures; conduct quarterly document...For contractorsWork at office
$5,000 per month
...career as a Health Safety & Environmental Coordinator can change yours. As a Health Safety &... ...evaluations of facilities and job locations, assisting operations with implementation and... ...recorded and maintained in a confidential file. This information is used to measure the...Temporary workFor contractorsFlexible hours- ...Description & Qualifications As the Portfolio Coordinator in facilities portfolio management and... ...material submitted to Program Managers. Assist in preparation of briefing materials.... ...skills, such as data entry, scheduling, filing, task tracking, and proficiency in...Full timeContract workPart timeWork experience placementWork at officeLocal areaFlexible hours
$23.92 - $26.91 per hour
JOB SUMMARY The AFA STEM Coordinator of Program Engagement and Outreach... ...activities. STEM Program Administration (approximately 35% of effort... ..., and program materials. Assist with event logistics, including... ..., phones, copiers, and filing cabinets. Must be able to work...Hourly payTemporary workWork experience placementWork at officeLocal areaMonday to Friday$65k - $85k
...today! Department Treatment Plan Coordinator — Job Description • Administrative Reports To Practice Manager / Lead... ...advance. Coordinate with dental assistants and providers when treatment changes... ...Create and submit CBCT zip files to Beam Readers when requested by...Full timeDay shift$20 - $30 per hour
...Travel Coordinator This is a temporary contract position anticipating... .... Maintain organized filing systems for travel- and conference... ...and perform general administrative support as needed. Perform... ...and ordinances. If you need assistance and/or a reasonable accommodation...Hourly payTemporary workWork at office- ...are seeking a highly organized, detail-oriented, dependable Administrative Assistant/Data Entry Clerk to support our family owned small fast-... ...ShareFile/Tax Dome). Track project progress, extensions, and filing deadlines to ensure nothing slips through the cracks....Full timePart timeSeasonal workWork at officeFlexible hoursDay shift
- ...Administrative Assistant Addison Group is partnering with a consulting firm in Arlington, VA seeking a dedicated... ...for the team. This includes maintaining files, scheduling meetings, handling communications, coordinating travel, processing expense reports, and assisting...Work at officeLocal area
- ...Administrative Assistant, Junior Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as... ...correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers. Responsibilities...Work at office
$57.16k - $74.32k
A U.S. government agency is seeking a Legal Assistant in Alexandria, Virginia. The successful candidate will manage litigation files, conduct research, and provide vital support to attorneys in preparation for court hearings. Candidates should have experience in federal...Full time- ...Administrative Assistant The Administrative Assistant is responsible for providing essential administrative... ...by handling office operations, coordinating logistics and carrying out general... ...maintains and updates administrative filing system. Drafts responses or...Work at office
- ...Position Overview QinetiQ seeks an Administrative Assistant to support a $500M-$1B program. The... ...handling travel, meetings, reports, and filing systems. Strong communication and... ...for internal and external clients. Coordinate with senior assistants to address management...
- ...Administrative Assistant ACI is seeking an Administrative Assistant to provide the organizational... ...screen, control, maintain records, and coordinate responses on incoming correspondence.... ...materials. Establish and maintain office files and databases, including electronic...Work at office
- ...success stories within our team. Responsibilities Administrative Provide administrative and customer service support... ...and Maintenance staff as applicable. Provide clerical assistance such as typing, filing, responding to emails, answering telephones, closing...For contractorsWork at officeWork from homeFlexible hours
$23 - $25 per hour
...Onsite Administrative Assistant Arlington, VA 22202 Overview Salary Range $23.00 - $25.00 Hourly Position Type Full Time Category CVAONS... ...At the direction of the CAM, electronically filing all invoices and send to CAM for processing. Invoicing property...Hourly payFull time- ...Administrative Assistant Company Overview - B. Riley FBR B. Riley FBR, Inc. is a leading investment... ...independently schedule appointments. Coordinate meetings, conference calls, and other... ...maintain hard copy and electronic filing systems Administrative support on...Work experience placement
- Lead Coordinator: Testing and Graduation Reporting (2026-2027) Starting Date: Jul 27, 2026... ...supports the high school principal and administrative team by leading and executing state and... ...preparing and maintaining accurate data files and records; operating standard office...Work at officeLocal areaWork visa
$67k
...Administrative Office Coordinator The Administrative Office Coordinator provides administrative and operational... ...with Office Manager / Executive Assistant, Coordinator will support executives... ...organized electronic and physical filing systems. Support coordination of...Work experience placementWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant/Job File Coordinator. Be the first to apply!
- administrative assistant police department Alexandria, VA
- business assistant Alexandria, VA
- team administrator Alexandria, VA
- administrative assistant Alexandria, VA
- engineering team administrator Alexandria, VA
- administrative program assistant Alexandria, VA
- team assistant Alexandria, VA
- operations assistant Alexandria, VA
- administrative assistant logistics Alexandria, VA
- administrative associate Alexandria, VA


