Media Clerical Assistant

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
5/21/2026

Location:
Estelle Kampmeyer School

Date Available:
August 2026

District:
O'Fallon Community Consolidated School District 90
Position: Media Clerical Assistant

Job Summary: The Media Clerical Assistant supports the daily operations of the school library/media center by assisting with clerical tasks, circulation procedures, organization of materials, and maintaining a welcoming and student-centered environment. This role provides operational and organizational support to the District Media Specialist and building staff while promoting student engagement with library resources and literacy activities. The Media Clerical Assistant assists with maintaining library records, inventory systems, communication, and general media center organization to ensure efficient library operations. This position does not require a teaching license or paraprofessional certification.

Qualifications/Minimum Requirements:

1. High school diploma or equivalent required.
2. Previous clerical, library, customer service, or school support experience preferred.
3. Strong organizational skills and attention to detail.
4. Ability to work effectively with students, staff, volunteers, and community members in a professional and supportive manner.
5. Strong written and verbal communication skills.
6. Proficient in basic computer operations, Google Workspace, Microsoft Office applications, email communication, and general office equipment.
7. Ability to learn and utilize library circulation systems, databases, and cataloging software.
8. Demonstrate the ability to maintain confidentiality and handle sensitive information appropriately.
9. Ability to manage multiple tasks and maintain an organized work environment.
10. Emotional and physical capacity to meet the demands of the assigned duties, including occasional lifting, shelving, and transporting of books and materials.

Reports to: Building Principal and District Media Specialist

Responsibilities:

• Prepare and maintain an inviting, organized, and student-centered library environment, including decluttering spaces, organizing materials, and ensuring computers and resources are ready for use.
• Check library materials in and out, shelve books accurately, and assist students in selecting appropriate and engaging reading materials.
• Support the development of student library access, including assisting with the creation and management of library cards.
• Promote a positive reading culture by "bringing joy" to the library space through book displays, themed bulletin boards, and brief activities (e.g., 10-minute storytime or book promotion) for elementary students.
• Assist with training, coordination, and support of parent and community volunteers, including the creation and maintenance of a volunteer Sign-Up Genius.
• Maintain organization of library collections, including locating misplaced materials and assisting with lost, overdue, or damaged book processes.
• Generate and distribute reports related to overdue, lost, or damaged materials.
• Communicate effectively with staff, volunteers, and administration, including managing library-related email correspondence.
• Assist with collection maintenance by identifying needs and communicating with the Media Specialist regarding materials, resources, and updates.
• Support system-wide coordination tasks, including pulling book holds, organizing materials for transport, and assisting with sharing resources across buildings (e.g., junior high sites).
• Use a personal vehicle to travel to Carriel Junior High School to distribute media materials.
• Participate in library staff meetings and assist with training initiatives for volunteers and support staff.
• Assist in processing new materials, including labeling (spine labels), applying book covers, inserting pockets, and basic book repair.
• Maintain accurate records and support ongoing organization and inventory systems.
• Conduct inventory of library materials, including end-of-year inventory procedures, during the final weeks of school after circulation has concluded.
• Assist students, staff, and volunteers with locating and utilizing library materials and resources.
• Maintain circulation records and support the organization of media center files and documentation.
• Assist with preparing library communications, notices, and correspondence.
• Support the upkeep and appearance of the media center to ensure a welcoming learning environment for students and staff.
• Perform other duties as assigned to support the smooth operation of the media center and school environment.

Terms of Employment: 176 days, 5 hours a day / 5 days per week (880 contract hours annually)

Benefits:

• The O'Fallon Support Personnel Federation Collective Bargaining Agreement outlines the salary and benefits package.
• IMRF pension enrollment.
• Professional development opportunities.
• Supportive and collaborative work environment.
• Opportunity to make a positive impact on the lives of students.