Billing Specialist

Job Description

Job Description

Bolton & Menk is growing, and we have an exciting opportunity for a Billing Specialist to join our Mankato Accounting team! This is a fantastic opportunity to join a well-established team of professionals and help make a difference in our local communities! As a Star Tribune Top 200 Workplace in Minnesota, this is a fantastic opportunity to work with a great team of professionals. Bolton & Menk is a regional consulting engineering firm with over 75 years of experience serving the Upper Midwest and beyond. We are looking for an individual who will help foster our mission that All People Should Live in Safe, Sustainable and Beautiful Communities!

As a Billing Specialist, you will work with project teams to invoice our clients as well as provide accounting support to Bolton & Menk staff.

What You Will Be Doing:

• Perform standard billing functions of the firm including:
  • Review project agreements and establish billing terms to accurately invoice client.
  • Identify, establish, and apply project specific billing rates per agreement.
  • Utilize Electronic Invoicing program to review billable labor and expense charged to projects.
  • Identify and resolve concerns to ensure accurate client invoicing.
  • Produce/update client payment forms including MnDOT exhibits, progress reports, pay claims etc.
  • Submit invoices through client specified online portals.
• Maintain the electronic invoicing review process for assigned project manager group.
• Train newly assigned project managers on the electronic invoicing review process.
• Assist in creating new projects records in accounting system.
• Responsible for electronic filing related to projects and billing.
• Provide accurate and timely billing support to clients of Bolton & Menk as well as our team members.

What We Are Looking For:

• Associates degree in accounting or closely related field
• Four (4) years of related experience or equivalent combination of education and experience
• Intermediate to advanced skills in Microsoft Excel
• Experience with various bill rate methods including fixed hourly rates, hourly cost plus and lump sum
• DOT, County, government agency invoicing experience preferred
• Experience working for a professional services firm preferred
• Experience with Deltek or Deltek Vantagepoint software preferred

Bolton & Menk will currently not be providing visa sponsorship or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment without a need for current or future visa sponsorship

Salary Range: $52,000 - $72,000 depending on years of experience and credentials

Bolton & Menk is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to specific geographic location. Bolton & Menk reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

Supporting Our Employees

There’s life at work and life outside of work. Bolton & Menk has a number of benefit programs and amenities to support you and your family throughout whatever stage of life you are in.

Benefits:

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Volunteer Time Off (VTO)
• Six paid flexible company holidays
• Two floating personal holidays for events that are important in your life
• Tuition reimbursement
• Parental leave
• Short term and Long-term disability 
• Dependent care reimbursement
• Employee assistance program
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance

WHY BOLTON & MENK?

Bolton & Menk, Inc. specializes in providing community infrastructure solutions. Since 1949, we have been committed to improving quality of life through engineering excellence and client satisfaction. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. Today, Bolton & Menk has more than 1,000 employees throughout more than 40 locations in Minnesota, Iowa, North Dakota, Wisconsin, Colorado, North Carolina and South Carolina providing services to more than 400 communities and agencies. Learn more about our history here:  

OUR BENEFITS
At Bolton & Menk, we value our people and provide an exceptional Total Compensation and Benefits Package to protect our most valuable asset. We are committed to the well-being of our employees and their families. Perks of being a Bolton & Menk employee include peace of mind with our benefits package and competitive compensation plan, flexible schedules, and career development opportunities. Learn more here: 

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.

Bolton & Menk does not accept unsolicited resumes from individual recruiters or third-party agencies in response to Bolton & Menk job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Bolton & Menk Talent Acquisition team is required after any external candidate can be submitted and such candidate must be submitted to the Bolton & Menk Talent Acquisition team.

It is our responsibility and privilege to embrace the diversity of people, thoughts, and experiences necessary to develop infrastructure systems that serve all people. Bolton & Menk, Inc., is an Equal Employment Opportunity / Affirmative Action Employer including disability and vets.