Intake Coordinator

Job Description

Job Description

Oklahoma City, OK | In-Office | Monday–Friday | 8:30am-5:30pm

Every patient we serve starts with intake. When a referral comes in, someone has to move fast, gather the right information, coordinate with the clinical team, and make sure nothing gets dropped between the hospital and the home. That's this role, and it matters more than most people realize.

At Interim HealthCare of Oklahoma City, we've been locally owned and part of this community since 1999. Our staff volunteers with Meals on Wheels, we host monthly Veteran-to-Veteran coffees through our hospice program, and we show up for this city the same way we show up for our patients. When you work here, you're part of something that goes beyond the office.

What you'll do

• Receive and process incoming referrals from hospitals, physicians, and other referral sources
• Gather and verify patient information, insurance, and authorization requirements
• Coordinate with clinical staff to ensure a smooth transition from referral to first visit
• Schedule the initial patient visit and communicate details to the care team
• Maintain accurate documentation throughout the intake process
• Serve as a professional and responsive point of contact for referral sources

What comes with the job

• Health and dental coverage
• Paid time off and paid holidays
• 401(k) with up to 4% company match
• Company-paid life insurance ($25,000 policy)
• Flexible spending account (up to $3,000)
• Stay Pay — a $100 bonus for each year of service
• Employee recognition program with monthly drawings
• Weekly pay every Friday

What we're looking for

• Experience in home health intake, hospital discharge planning, or healthcare administrative support preferred
• Familiarity with insurance verification and prior authorization processes a plus
• Strong attention to detail and the ability to manage multiple referrals simultaneously
• Clear, professional communication with referral sources, patients, and clinical staff
• Someone who understands the urgency of intake and treats every referral like it matters — because it does

About Us

Interim HealthCare of Oklahoma City has proudly served our community since 1999. As a Veteran- and nurse-owned organization, we understand care from both sides, clinical excellence and human connection. We don't just provide services here; we live and work here, and that shapes how we show up for the people who trust us with their care.

Backed by more than 50 years of national experience, our local team provides skilled nursing, therapy, aide, and social work services tailored to the unique needs of every patient and family we serve. Our approach is grounded in HomeLife Enrichment®, a philosophy that blends clinical skill with compassion, dignity, and respect, because care should never feel one-size-fits-all.

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Interim HealthCare of Oklahoma City is an Equal Opportunity Employer.