HR Assistant

HR Assistant

Jacksonville, Florida, United States

$ 22.00 - 37.00 (US Dollar)

Note: The role is strictly for candidates within the United States only.

Key Responsibilities:

• Recruitment and Staffing Support:
  • Assist with job postings, job descriptions, and recruitment processes.
  • Coordinate interviews, schedule candidate meetings, and maintain interview records.
  • Assist in the onboarding process for new hires, including preparing new hire documents and facilitating orientation.
  • Maintain the applicant tracking system (ATS) and assist in pre-screening candidates.
• Employee Records Management:
  • Maintain and update employee records in compliance with company policies and legal requirements.
  • Ensure accurate and timely documentation of employee files, including new hires, promotions, transfers, and terminations.
  • Handle confidential employee information with the highest degree of discretion.
• Payroll and Benefits Administration:
  • Assist in the preparation and processing of payroll by ensuring that all employee information is up to date.
  • Respond to employee queries regarding payroll and benefits, ensuring clarity and timely resolution.
  • Assist in administering employee benefits programs such as health insurance, retirement plans, and leave policies.
• Compliance and Reporting:
  • Ensure HR practices are in compliance with federal, state, and local labor laws and regulations.
  • Support the preparation of HR-related reports for management, such as turnover rates, employee engagement surveys, and attendance records.
  • Assist in audits, ensuring that employee files and records comply with internal and external standards.
• Employee Relations and Engagement:
  • Support the HR team in managing employee relations issues, ensuring they are handled in a timely and professional manner.
  • Help organize company events, training sessions, and employee recognition programs to enhance employee engagement and satisfaction.
  • Assist in handling employee grievances and ensuring they are addressed in accordance with company policies.
• Training and Development Support:
  • Assist in organizing and scheduling training sessions, workshops, and professional development opportunities for employees.
  • Maintain training records and track employee progress in required training and certification programs.
• HR Administrative Support:
  • Provide day-to-day administrative support to the HR department, including maintaining HR filing systems, drafting internal communications, and managing HR-related queries.
  • Assist in maintaining an effective HR system for tracking employee attendance, time-off requests, and performance reviews.
  • Coordinate meetings, prepare HR-related materials, and ensure smooth HR department operations.
• Health, Safety, and Well-Being:
  • Support health and safety programs to ensure employees are working in a safe environment, following necessary protocols.
  • Assist with employee well-being initiatives, such as wellness programs or work-life balance activities.

Required Qualifications:

• Education:
  • A Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
  • Professional HR certification (e.g., SHRM-CP, PHR) is a plus but not required.
• Experience:
  • At least 12 years of experience in an HR assistant or administrative role, preferably in a corporate or engineering environment.
  • Familiarity with HR software (e.g., HRIS, payroll systems, ATS) is preferred.
  • Experience in recruitment, payroll, employee benefits administration, and compliance is a plus.
• Skills:
  • Strong communication skills, both verbal and written.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion and professionalism.
  • Excellent organizational skills, attention to detail, and time management abilities.
  • Ability to work effectively both independently and as part of a team in a fast-paced environment.

Personal Attributes:

• Integrity and Professionalism: Must align with Orvix Engineering’s values of integrity and quality, maintaining a professional demeanor in all interactions.
• Collaborative Mindset: Demonstrates the ability to work well within a team and effectively collaborate with various departments across the organization.
• Problem-Solving Skills: Capable of identifying issues and finding effective solutions while managing competing priorities.
• Adaptability: Able to thrive in a dynamic environment and adapt to changes in HR processes, policies, and technologies.

Job Types: Full-time

Pay: $22.00 - $37.00 per hour

Experience: 1 year (Preferred)

Expected hours: 40 per week

Work Location: Remote

Schedule:

• Monday to Friday

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off (PTO)