Lead Medical Records Technician (File Room)

Lead Medical Records Technician (File Room)

This position is under the Division of Information Management at Phoenix Indian Medical Center in Phoenix, Arizona. The incumbent serves as the Lead Medical Records Technician (File Room) performing the responsibilities of clerical and technical operations, involving education and training relating to scanning, birth registry, and completion of final submission to the Electronic Birth Registry System. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Responsibilities:

• Distributes and balances the workload among the employees in accordance with established work flow or job specialization, assures timely accomplishment of the assigned workload, and assures that each employee has enough work to keep busy.
• Maintains current knowledge and assists other employees on procedures, policies, directives and obtains needed information or decision from supervisor on problems that may arise.
• Incumbent analyses' medical records, perform quality assurance and responsible for release medical information. Assuring confidentiality is maintained and in compliance with the Health Insurance Portability and Accountability Act (HIPAA), Privacy Act (PA), and Freedom of Information Act (FOIA).
• Receives medical information authorization through the IHS -810, Authorization of Release of Medical Record/Information; enters the information utilizing the RPMS Release of Information Package and scans in the Release of Information request into Vista Imaging.
• Maintains and organizes birth certification applications for future references and prepares for archiving based on Health Information Management and AZ State Vital Records guidelines.

Requirements:

Conditions of Employment:

• Selectee may be subject to a probationary period.
• U.S. Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children.
• Confidential Financial Disclosure Form required.
• Successfully pass the E-Verify employment verification check.
• You will need to set up direct deposit so we can pay you.
• Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment.
• Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination.

Qualifications:

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

GS-07: MINIMUM QUALIFICATIONS:

Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Leading, training, and mentoring employees in a healthcare environment; Assisting patients, health care providers, insurance companies, attorneys and other health care facilities by providing current and historical medical records and other pertinent patient data as requested.

Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education There are no education requirements.

Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

This position is covered by a Bargaining Unit. Recruitment or relocation incentives may be authorized. At least a 2 year agreement will be required. You will be evaluated for this position in accordance with the OPM Merit Hiring Plan.