EHS Operations Coordinator

Title: EHS Operations Coordinator
Classification: Non-exempt
Reports to: EHS Deployment Manager

Position Summary:
The EHS Operations Coordinator plays a critical role in supporting Environmental Health & Safety (EHS) operations by managing vendor relationships, coordinating essential services, and ensuring compliance, cost control, and execution consistency across all locations. This position serves as the central point of coordination between vendors, EHS leadership, and store operations, ensuring all EHS programs are executed efficiently and aligned with company
standards.

Essential Duties and Responsibilities:
Vendor & Service Management:

• Administer relationships with key EHS vendors, including:
  • PPE suppliers
  • Hazardous Waste (HazMat) vendors
  • Chemical providers (e.g., Ecolab)
  • Safety supply and related service vendors.
• Manage and onboard current and future EHS vendors, ensuring scalability of the department, including but not limited to:
  • Cleaning supply vendors
  • Third-party cleaning and sanitation companies
  • Waste and recycling service providers
  • Pest control services
  • Equipment maintenance and compliance-related vendors
  • Any additional vendors introduced to support evolving EHS programs and operational needs
• Support the evaluation, onboarding, and performance management of new vendors, including:
  • Service scope alignment
  • Pricing validation and cost analysis
  • Service level expectations and accountability.
  • Function as liaison between vendors, EHS leadership, and store teams.
  • Ensure vendor performance meets service expectations and company standards.

Program Coordination:

• Coordinate and manage:
  • Trash services and service escalations
  • Donation pick-ups and scheduling
  • Hazardous waste (HazMat) pick-ups and compliance timelines.
  • Ensure services are executed consistently and on schedule across all locations.

Order Guide & Cost Control:

• Maintain and validate order guide integrity for:
  • Ecolab
  • GVH
  • PPE and safety supply vendors.
• Review pricing, identify discrepancies, and validate costs across all EHS-related services.
• Partner with internal teams and vendors to ensure cost transparency and control.

Product Recall Support:

• Support product recall processes by:
  • Coordinating vendor communication and requirements
  • Assisting with tracking, reporting, and documentation
  • Ensuring alignment between stores, vendors, and internal teams.

Reporting, Data Management & Verification:

• Generate and maintain reports related to:
  • Vendor performance and service execution
  • Cost tracking and pricing validation
  • Compliance with EHS programs.
• Manage data collection processes, including:
  • Extracting, exporting, and organizing data from various systems
  • Cleaning and validating data for accuracy and consistency
  • Preparing and delivering clean, structured, and analysis-ready datasets.
• Provide data support to the EHS Deployment Manager for:
  • Company-wide analysis
  • Consumption reporting
  • Operational insights and decision-making.
• Verify completion and accuracy of vendor-related activities.
• Identify gaps, risks, or inconsistencies and escalate as needed.

Required Education and Experience:

• Experience in operations coordination, vendor management, or supply chain (retail or food industry preferred).
• Retail Service experience.
• Proficiency in Excel and reporting tools.

Knowledge and Skills:

• Strong organizational and time management skills.
• High diligence with a focus on accuracy and accountability.
• Ability to manage multiple priorities in a demanding environment.
• Strong communication and cross-functional collaboration skills.
• Professional, initiative-taking, and solution-oriented mindset.

Physical Demands:

This job operates in a clerical office setting. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend, or stand, as necessary. May also have to do some light lifting of supplies and materials from time to time. Position will require working in stores and in cold and hot environments such as Department Coolers and Prep Areas. This position requires 30% Field work 70% In office work. Fast-paced corporation and field support environment. Frequent coordination with vendors, store teams, and leadership. Combination of administrative work and operational support.

Position Type/Expected Hours of Work:

• This position is set to be an Hourly Non-Exempt position 40 Hours a Week.
• Monday – Friday, with occasional weekends based on business needs.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

About Vallarta Supermarkets:

As of 2022, Vallarta counts on 53 stores throughout California (Ventura, Los Angeles, San Bernardino, Riverside, Kern, San Diego, Santa Barbara, Tulare, Orange, and Fresno counties), and more than 8,000 team members. The Gonzalez family promises to continue to strive for excellence in everything we do so that our valued customers always have a Vallarta supermarket to call their own.From one small carnicería in Van Nuys in 1985 to 53 full-service markets across California, Vallarta Supermarkets is a living, breathing tribute to the hard work and customer dedication of our founding family and all of our valued employees.Vallarta Supermarkets was founded by Enrique Gonzalez Sr., who was later joined in the business by his four brothers, his son and nephew. Their family roots and humble origins began in the tiny town of Jalostotitlán, Jalisco, Mexico, where Enrique and his brothers were raised on a meager farm. Their parents instilled in them at very young ages the importance of family and the power of a strong work ethic to overcome challenges.When the opportunity arose to immigrate in the 1960’s, the Gonzalez family was thankful to stake their claim in the “land of opportunity,” the United States of America. Right away, the five brothers got to work in restaurants, either as short-order cooks or bussing tables. Even though some of the brothers were still in school, they all worked to help the family make ends meet.In 1985, Enrique Gonzalez Sr. began his journey in the grocery business when he opened Carniceria Vallarta in a 1,000 sq. ft market in Van Nuys, CA. He focused on selling the traditional cuts of meats popular in his native Mexico with an emphasis on unequaled quality and the friendliest of customer service. He soon expanded the business to a second location and brought his four brothers into the business. From there the adventure truly began, as they worked together as a family to build both a reputation for excellence and a successful business.The Gonzalez brothers believed that the key to Vallarta’s success would be to combine elevated customer service with the highest quality products to serve the growing Hispanic community whose needs may not be addressed by big chain stores.That’s why, from the beginning, Vallarta Supermarkets offered a wider variety of the freshest, traditional foods from Mexico, and Central and South America than any other store. They offered specialty and traditional items customers couldn’t find anywhere else: cut-to-order Latin-style meats (ranchera, diesmillo, lomo de res), spices, fresh fruit and produce, delicious prepared foods, pan dulce made daily, plus everything else you would expect from a traditional grocery store. Fast forward to today where Vallarta has expanded its offerings to include a juice and aquas frescas bar, tortilleria, bakery (panaderia), a cevicheria and more.