Security Specialist

Summary This position is assigned to the Childcare Central Suitability Office (CSO); Commander, Navy Installations Command (CNIC). The incumbent serves as the Personnel Security Specialist responsible for supporting the processing of formal background check documentation for security/suitability determinations for individuals working with children to include the Child and Youth Programs (CYP) global community. Responsibilities Duties include but not limited to: SECURITY FUNCTIONS Reviews Personnel Security Investigation (PSI) forms submitted to Central Suitability Office (CSO) and supports CSO Security Officers with submission of all PSI requests. Initiates, reviews and submits Background Investigation Questionnaires for Tier 1 investigation with Child Care Suitability for all individuals that work with children on a Navy installation to include: program employees, volunteers, contractors, and in-home child care providers and family members. Reviews paperwork for proper completion and identifies any errors or missing data prior to approving for entry into the electronic background investigation system. Identifies and advises installation Human Resources Point of Contact of any initial suitability concerns. Uses Defense Information System for Security (DISS) and/or contacts the Office of Personnel Management (OPM) to determine if an applicable Background Investigation is on file and if so, orders report of investigation from OPM. Uses various online systems to check criminal history through local authorities and through Central Registry. Identifies state requirements and ensures fingerprints are submitted to support if individual has lived in multiple states, contacts individual states of past residences. (State requirements vary in nature and have different procedures, timelines, and costs.) Sends queries to installations for possible security or other adverse information (drugs, alcohol, etc.), if employee is attached to the military. Reviews background investigation results, conducts follow-up inquiries into any discrepancies and/or developed suitability issues, and advises the Human Resources Manager of flagged items and points of concern. Inputs and tracks progress of background investigation on electronic spreadsheet, identifying time lapse, inaction, completion dates, and renewal dates. Sends progress report of background investigation status to appropriate managers to alert them of delays in processing, completed investigation, and failure of employees to complete their requirements. Supports retention and documentation of electronic files of the background checks including supplemental reports and updates. Supports installation fingerprinting requirements (i.e., electronic fingerprinting transmission) to OPM. Monitors computer account requirements and submissions. Supports Security Tracking and Timeline Requirements for all CSO Submissions. Assists field offices with reports, files or data in support of audits to ensure an effective personnel security process. Formulates and recommends personnel security investigative requirements; advises on procedures for adverse security determinations and employee rights; develops guidelines, procedures, and other materials for use by operating officials. Conducts a preliminary review of the employee's background investigation application for accuracy and completeness, advises employees of documentation required in support of their application, and assists adjudication officials in obtaining required documentation from the employee. AUDIT READINESS/INSPECTIONS/REVIEWS Ensures compliance through adequate training programs and periodic internal and external audits. Establishes and maintains a self-inspection program for CYP. Participates in local Multi-Disciplinary Team Inspections (MDTI) of all background investigations for CYP, as required. Ensures command Personnel Security inspections and assist visits to subordinate commands are conducted, as required. Recommends appropriate corrective actions. Conducts field assist visits and attends numerous meetings, working groups, and conferences, as required. Disseminates information on new initiatives, procedures and process improvements to support all CSO Background investigation requirements. Conducts internal reviews/assist visits/inspections/spot checks to analyze and evaluate data and form conclusions and recommendations for corrective actions. This includes but not limited to the audit readiness and accuracy of information in CYP Authoritative system(s). PROGRAM SUPPORT ­­­ Makes recommendations on proposed policy changes and translates changes to program guidelines. Develops and supports continuous process improvement efforts of HR training requirements. Establishes priorities and assigns tasks. Reviews work performed. Challenges staff to better themselves and advance the level of service provided. Consults with training specialist concerning training needs of personnel. Initiates, reviews, and approves personnel actions. Performs other duties as assigned. Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possesses the following: Four or more years of specialized experience with initiating, reviewing and submitting Background Investigation Questionnaires for Tier 1 investigations. Knowledge of personnel security procedures to include processing security clearances, initiating background investigations, in-processing or out-briefing of personnel, and security internal reviews/assist visits/inspections. Knowledge of a broad range of security program relationships, or significant expertise and depth in one of the highly specialized areas of security. Ability to use state-of-the-art security equipment, systems (i.e. Department of Defense (DOD) Central Adjudication Tracking System (CATS), National Background Investigation Services (NBIS) electronic application eApp, OPM NP2 Secure Portal etc.), and devices in planning and implementing protective methods and security procedures. These include: personnel access control systems; automated information systems; biometrics scanning devices; personnel control systems such as various visual and electronic badging systems; and other approaches that are designed for or applied to protecting personnel, equipment, facilities, information, processes, or signals. Knowledge of DOD civilian personnel organizational structure and functional assignments in order to assess suitability for appointment to federal employment. Ability to write routine letters, memoranda and simple narrative reports. Skill in oral expression to explain processes and procedural matters. Ability to obtain a high level of proficiency in agency computer systems including civilian timekeeping systems, automated fingerprint and security systems, regional personnel and safety databases, and non-appropriated systems accounting/personnel system (SAP). Skill in the use of Microsoft Office software, primarily Excel, Word, PowerPoint and Outlook to input and maintain records, create reports and presentation materials, and communicate with employees with demonstrated proficiency. Ability to make decisions, resolve problems or discrepancies based on knowledge of personnel processing rules, regulations and procedures. (Detailed knowledge of procedures and policies will be gained within the assignment.) Ability to enter and maintain records in a major database of 200+ records such as personnel database, inventory or supply, timekeeping records, vendors, etc. Ability to use a personal computer and peripheral equipment with demonstrated proficiency, such as printers and optical scanners. Ability to adapt to new systems quickly. Ability to communicate effectively, both orally and in writing, and possess strong interpersonal communication skills. Education This position does not have positive education. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States.This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.