Office Services Associate

Job Description

Job Description

We are looking for a dependable Office Services Associate to support daily office operations. This is a contract position located in Century City suited to someone who is comfortable with technology, works well independently, and brings a proactive approach to a detail-oriented client-facing environment. The role combines light copy and print support with facilities coordination, hospitality tasks, and occasional front desk coverage to help keep the office running smoothly across multiple floors.

Responsibilities:

• Operate office printing and copying equipment to complete straightforward document requests such as resizing spreadsheets, basic print production, hole punching, tab insertion, and small coil-binding projects.

• Provide day-to-day support for office spaces by preparing conference rooms, setting up visitor offices, and helping maintain an organized and detail-oriented workplace environment.

• Perform routine walkthroughs of the office to identify issues that need attention and follow up on maintenance or service requests through proper tracking and coordination.

• Assist with shared hospitality duties, including preparing coffee, managing dishwasher needs, and ensuring meeting areas are ready for use.

• Offer backup reception support by greeting visitors, answering incoming inquiries, and directing requests appropriately when needed.

• Support employees across several office floors by responding to operational needs promptly and maintaining a visible, service-oriented presence onsite.

• Use sound judgment to recognize priorities, address routine issues independently, and escalate questions when additional guidance is needed.

• Maintain accurate records and service logs related to office support activities, print requests, and facilities coordination as required.

• Strong customer service skills with the ability to interact professionally and confidently in a client-facing office setting.
• Comfort using office technology and learning multifunction equipment, including Canon machines or similar devices.
• Ability to manage a variety of light operational, print, and facilities-related tasks with minimal supervision.
• Good attention to detail when handling documents, preparing meeting spaces, and monitoring office conditions.
• Clear communication skills and the initiative to ask questions, provide updates, and follow through on requests.
• Ability to stay organized, exercise discretion, and maintain professionalism in a business casual environment.
• Experience with general office support, reception, scanning, printing, or facilities assistance is helpful, but not required.
• Willingness to be trained and quickly build independence in a role that supports both administrative and workplace operations.