Executive Assistant - Santa Monica, 90404
Universal Music Group
Executive Assistant - Santa Monica, 90404, United States of America
How we LEAD:
We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.
How youll CREATE:
Day-to-day management of the Executives schedule
Manage office and time in a fast-paced environment and anticipate critical events / Executives needs
Schedule meetings / appointments and manage travel itineraries
Read and route correspondence; draft responses and other documents as requested
Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
Prepare submission of expense claims in a timely manner
Manage ad hoc projects as needed
Screen and prioritize phone/email correspondence and inquiries
Prepare internal and external corporate documents
Uphold a strict level of confidentiality
Establish and maintain executive relationships both internal and external
Prepare executive-level PowerPoint presentations
Format data tables and graphs in Excel
Support projects as assigned
Bring your VIBE:
Develop and demonstrate professional knowledge of the business
Exhibit strong organizational skills
Anticipate needs and identify solutions
Work effectively and efficiently with senior management and senior level clients
Demonstrate excellent written and oral communication skills
Manage highly confidential information with discretion and integrity
Act calmly and professionally under pressure
Create efficiency by leveraging AI and advanced Microsoft Office skills
Demonstrate knowledge of travel logistics
Bring a dynamic and assertive personality, as a compliment to professional demeanor
Adapt to a variety of situations with numerous personalities
Excel in a fast paced, ever changing environment
Leverage a minimum 10+ years executive assistant experience
This role is office-based
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