Pupil Accounting Coordinator

Position Type:
Secretarial/Clerical

Date Posted:
5/19/2026

Location:
Research Services

District:
Ann Arbor Public Schools


POSITION TITLE: Pupil Accounting Coordinator

Position Type: Secretarial/Clerical/Secretary - 12 Months



FTE: 1.0 (52 weeks, 40 hrs/week)


SALARY: $55,000- - $60,000, Class 9; Salary Dependent on Experience


POSITION LOCATION: Student Accounting & Enrollment Department


REPORTING RELATIONSHIP: Assistant Superintendent, Teaching & Learning

EDUCATION AND EXPERIENCE:

• Bachelor's Degree preferred
• Proficient with PowerSchool, Microsoft Office, Google Suite
• Pupil Accounting Specialist (PAS) certification from Michigan School Business Officials preferred
• (MSBO) or willing to obtain certification through the Michigan Pupil Accounting and Attendance Association (MPAAA)
• Demonstrated experience providing professional development training

RESPONSIBILITIES:
The primary responsibilities for this position include working closely with the Assistant Directors of Student Enrollment and Research Services, to coordinate the planning and implementation of all Michigan School Data System (MSDS) submissions for state aid funding, as well as meeting other required state-aid reporting deadlines.


This includes all 3 General Collections (Fall, Spring, End of Year), Early Childhood, Student Record Maintenance, Section 25e Requests, Days & Clock Hours, UIC Resolving, Teacher Student Data Link (TSDL), Graduate and Dropout Database (GAD), and School Infrastructure Database (SID) reporting.


In addition, this position will provide training twice a year for Fall and Spring Count to everyone involved in the process. This position will also support the department in regard to enrollment, record keeping of student files, accountability for state testing, and other duties as assigned. This also includes regular review of mischooldata.org website for updates and school reporting.


The Pupil Accounting Coordinator will also provide technical support and training to office staff throughout the district, teachers and administrators for timely and accurate reporting of student enrollment and student learning.


ESSENTIAL DUTIES:

• Facilitates entry and submission of state & federal report - Michigan Students Data System (MSDS) and Civil Rights Data Collection (CRDC).
• Ensure all pupil accounting and reporting deadlines are met and submitted according to State and auditor requirements.
• Ensure Count Audit documentation is submitted Fall and Spring to county auditors.
• Ensure Fall Graduation and Dropout (GAD) audit is completed through coordination with each high school to capture each and every graduate post summer school.
• Coordinate and support school-based staff in accurate pupil accounting practices, including the establishment of deadlines and direct follow up with staff as needed.
• Prepare and deliver professional learning for all pupil accounting staff, District and school based.
• Work with the District Calendar Committee to ensure all State days and clock hour requirements are met with proposed and adopted calendars and submit to auditors by established deadlines.
• Ensure a clear and effective process is followed for Dual Enrollment, maintaining a coordinated, accurate record of all classes on schedule for each count.
• Track and maintain accurate counts for Graduation Alliance through PowerSchool and Student Record Maintenance (SRM) monthly, verifying monthly invoice matches enrollment.
• Maintain membership in and attend MPAAA conferences and training for Pupil Accounting Specialists
• Collect Personal Curriculum data from school counselors and ensure uploading into PowerSchool at End of Year.
• Collect Seclusion and Restraint data from school based staff and ensure uploading into PowerSchool at designated times.
• Maintain accurate records for AAPS students attending Washtenaw Educational Options Consortium (WEOC) programs.
• Contribute as requested to all enrollment procedures and reporting; this includes providing professional training and staff development to office professionals, administrators and staff as needed to ensure
  compliance and accuracy of data reporting
  ADDITIONAL RESPONSIBILITIES:
• Information technology fluency and willingness to learn new platforms including but not limited to help desk software, dataset files, customized reports, graphs and pivot tables
• Problem solving to work through complex tasks and presentation requests
• Ability to manage projects, work under pressure to meet timelines, and set priorities without direct supervision
• Positive, personable demeanor, energetic, self starter, takes initiative and well organized
• Team player who works well with all people in a fast paced, environment
• Effective communicator in both oral and written form and the ability to interact with teachers and office staff in layman's terms in order to provide technical assistance
• Ability to engage with diverse stakeholders and families in a respectful and responsive manner demonstrating a high level of "customer service" to include communicating with those who speak a language other than English
• Assist with enrollment communication to and with families applying for in-district and school of choice enrollment opportunities as needed.
• Ability to interpret documents such as safety rules operating and maintenance instructions and manuals
• Data analysis and data validation experience with large datasets and mapping across systems
• Provide Data analysis and printed reports (with graphic and summarized analysis) reflecting enrollment trends and projections and student achievement levels

PLATFORMS:

• PowerSchool, TieNet, Michigan Students Data System
• Registration, PowerSchool Special Education, School Messenger, NWEA
• Google Suite, Clever, Active Directory, Excel
• Michigan Department of Education Databases, State & Online Reports, Michigan Care Improvement Registry

LANGUAGE SKILLS:
Read, write and comprehend basic instructions, short correspondence, and memos. Effectively present information in one on one and small group situations to staff, parents, students and administrators.
Communicate clearly and concisely both orally and in writing.


MATHEMATICAL SKILLS:
Add, subtract, and multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.


REASONING ABILITY:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving a few concrete variables in standardized situations.


OTHER SKILLS and ABILITIES:
Work with parents and children of diverse cultural backgrounds.
Develop effective working relationships with students, staff, and the school community. Perform duties with awareness of all district requirements and Board of Education policies.


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, walk and stand. The employee is regularly required to talk or hear. Specific vision abilities required include close vision, peripheral vision, and the ability to adjust focus.


WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee is frequently required to interact with public and staff and is directly responsible for the safety, well being or work output of students.


METHOD OF APPLICATION:
All applicants must apply online at A2schools.org > District Links > Job Postings