Maintenance Scheduler

Maintenance Scheduler

Titan Florida has an excellent opportunity for a Maintenance Scheduler in the Tri-County region. This salary, non-exempt position, reports to the Maintenance Manager. Main responsibility is to lead the administrative function team providing support to internal and external customers in the areas of sales, billing, inventory control and reporting. This position is responsible for managing all heavy-duty truck and equipment parts, maintaining accurate inventory levels, supporting mechanics with timely parts issuance, and coordinating purchase orders. This role ensures the parts room operates with precision, efficiency, and full alignment with fleet maintenance requirements.

Key Responsibilities:

• Maintain accurate, real-time inventory of heavy-duty truck parts, shop supplies, fluids, and consumables.
• Conduct daily bin checks and weekly cycle counts; reconcile discrepancies promptly.
• Establish and maintain min/max levels, reorder points, and critical-spares lists.
• Organize parts room using 5S principles for cleanliness, labeling, and accessibility.
• Track cores, warranties, returns, and vendor credits.

• Create and process purchase orders for parts, supplies, and services in accordance with company procurement policies.
• Source parts from approved vendors; compare pricing, availability, and lead times.
• Monitor open POs, backorders, and delivery timelines.
• Verify invoices against POs and received quantities before submitting for approval.
• Maintain strong vendor relationships to ensure competitive pricing and reliable service.

• Assist mechanics by identifying, locating, and issuing correct parts for repairs.
• Ensure all parts issued are logged accurately to work orders in the CMMS or ERP system.
• Maintain a fast, efficient parts counter to reduce equipment downtime.
• Provide technical support in identifying correct OEM and aftermarket parts.

• Receive all incoming shipments; inspect for accuracy and damage.
• Match packing slips to POs and update inventory immediately.
• Stock shelves promptly and rotate inventory using FIFO principles.
• Maintain SDS documentation for all chemicals and fluids.

Required Skills & Qualifications:

• Experience in heavy-duty truck, construction, or industrial fleet parts management.
• Strong knowledge of OEM and aftermarket parts (Cummins, CAT, Allison, Mack, Peterbilt, Heil, McNeilus, etc.).
• Proficiency with CMMS or ERP systems; SAP experience strongly preferred.
• Strong organizational skills with high attention to detail.
• Ability to work in a fast-paced shop environment supporting multiple technicians.
• Basic proficiency in Microsoft Excel (VLOOKUP, pivot tables a plus).

• High school diploma or equivalent, plus 1-2 years job-related prior experience
• Good math and computer skills, AS-400 a plus.
• Ability to regularly lift up to 25 pounds

Performance Expectations:

• Inventory accuracy within 2% variance.
• Zero stock-outs on critical parts.
• POs created within 24 hours of request.
• 100% traceability of parts issued to work orders.
• Clean, organized, audit-ready parts room at all times.